Executive Assistant - Project Coordinator

ABOUT THE COMPANY

Savvital is a forward-thinking organization that provides diversified services to small and medium-sized businesses in the international market to enable them to build their future while benefiting from our customized solutions. Our team of educated experts are motivated individuals excited to handle tasks that add real capacity to a client’s workday.

Our mission is to provide affordable solutions to growing companies through strategic task delegation. We envision creating an ecosystem that resonates with the human touch every business needs.

ABOUT THE ROLE

As an Executive Assistant / Project Coordinator , you will provide high-level executive and operational support to the CEO, COO, and CFO of one of Savvital’s US-based clients. This is a strategic, high-visibility role requiring a proactive, resourceful, and highly organized professional who can operate as a trusted right hand to leadership.

You will manage executive priorities, coordinate cross-functional projects, and ensure seamless communication across stakeholders. The ideal candidate is ambitious, tech-savvy, confident, creative, and exceptionally articulate, with the ability to anticipate needs and execute with precision in a fast-paced virtual environment.

WHAT YOU’LL BE DOING

Executive Leadership Support

• Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
• Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities.
• Prepare executive briefing materials, reports, presentations, and strategic communications.
• Handle high-level email correspondence and professional phone communication on behalf of leadership.
• Maintain discretion and confidentiality when handling sensitive information.

Project Coordination & Execution

• Support cross-functional initiatives from planning through execution.
• Track deliverables, timelines, and follow-ups to ensure accountability and progress.
• Prepare meeting agendas, document notes, and manage action items to ensure alignment.
• Identify process improvement opportunities and present structured recommendations to leadership.
• Assist in developing systems that improve operational efficiency and clarity.

Communication & Stakeholder Engagement

• Draft high-quality internal and external communications; strong creative writing skills are required.
• Assist with presentations, webinars, and executive-facing materials.
• Provide exceptional stakeholder communication and customer service.
• Represent executive leadership professionally in all written and verbal interactions.

WHAT WE’RE LOOKING FOR

• 3+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred).
• Highly proactive with strong initiative and forward-thinking mindset.
• Confident, polished, and articulate communicator with exceptional written and verbal skills.
• Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously.
• Tech-savvy and comfortable working in digital, remote collaboration environments.
• Professional, discreet, and experienced in handling confidential information.
• Strong presentation coordination and webinar support experience.
• Strategic thinker with high emotional intelligence and a solution-oriented mindset.
• Detail-oriented with strong big-picture awareness.
• Strong customer service orientation and stakeholder management skills.
• Proficient with MS 365.
• ClickUp is a huge plus.

COMPENSATION & BENEFITS

• Market-competitive base salary.
• Performance-based incentives.
• Allowances for internet, electricity, and wellbeing.
• Medical insurance coverage.
• Annual bonuses and increments.
• Company-wide success bonuses.

“Our motto from our inception has been to put our employees first! We value the uniqueness and experience each individual brings to the organization.”

You can send your CVs to recruitment@savvital.us.