Executive Assistant to CEO

Overview:

We are seeking a highly organized and proactive Project Coordinator to join our growing team. In this role, you will support the planning, execution, and delivery of client implementations and internal projects. You’ll work closely with Project Managers, Product Teams, and Clients to ensure tasks are on track, documentation is up to date, and communication flows smoothly.

Key Responsibilities:

• Assist in the development and maintenance of detailed project plans, timelines, and documentation
• Coordinate meetings, prepare agendas, and document meeting notes and action items
• Track project deliverables and timelines using project management tools (e.g., Jira, Trello, Asana, MS Project)
• Communicate with internal teams and clients to ensure alignment and project transparency
• Monitor project progress and escalate issues or delays to the Project Manager
• Assist with resource allocation, schedule updates, and reporting
• Maintain documentation for all project phases and ensure knowledge transfer
• Support quality assurance by coordinating feedback and testing cycles
• Facilitate the onboarding of new clients or stakeholders into project workflows
• Help prepare reports and presentations for internal and client meetings

Qualifications:

• Bachelor’s degree in Business, Project Management, Computer Science, or related field
• 1–3 years of experience in project coordination or project support (preferably in SaaS or tech industry)
• Familiarity with project management methodologies (Agile, Scrum, or Waterfall)
• Strong communication and interpersonal skills
• Highly organized with excellent attention to detail
• Ability to multitask and manage priorities in a fast-paced environment
• Proficient in Microsoft Office Suite, Google Workspace, and project management software
• Experience working with remote teams is a plus

Preferred Skills:

• Experience with risk and compliance software or financial services
• Working knowledge of tools like Jira, Confluence, Monday.com, or Smartsheet
• PMP or CAPM certification (or working toward it)
• Technical background or familiarity with SaaS implementation projects

This position is based in Karachi Pakistan for US Software house.

Job Type: Full-time

Pay: Rs150,000.00 - Rs200,000.00 per month

Shift availability:

• Night Shift (Preferred)

Work Location: In person

Application Deadline: 15/08/2025