Executive Assistant to President

Executive Assistant to President

What makes this opportunity great? Let us tell you...

• You help us ensure water quality for people around the world!

• You work in a collaborative culture that values a diverse set of backgrounds and perspectives while emphasizing teamwork and a good sense of partnership

• Our team of associates is passionate about achieving great results for our customers

• Ability to fully use your breadth and depth of experience, no pigeonhole here!

It’s possible with a role at OTT HydroMet, where you’ll have the chance to shape the future of your career—and the future of our planet.

In a world increasingly focused on how humans can responsibly live within our environment, OTT HydroMet, a Veralto company, is on the frontlines of creating the critical water and weather solutions that ensure a safer future for us all. By partnering with our customers around the world, we help detect floods, make solar power more efficient, protect the environment, and ultimately save lives.

Our collaborative, diverse team is made up of engineers and scientists, marketers and researchers; people who’ve been in the industry for decades or have just arrived with fresh ideas. We’re driven by a love of problem-solving and inventive thinking, and by the unique impact our customers make on people’s everyday lives. Bringing our global team together within our renowned brands affords us unsurpassed strength and expertise in meteorology and hydrology—and gives you the chance to build a meaningful career, with work that makes an everyday impact and a culture that prioritizes your growth and development.

We are seeking a skilled and experienced Executive Assistant to President to provide comprehensive support to high-level leaders within our global organization. The ideal candidate will be organized, proactive, and capable of managing a wide range of administrative tasks while maintaining a high degree of confidentiality and professionalism. The Executive Assistant provides administrative support exclusively for the President of In-Situ. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. The Executive Assistant requires in-depth knowledge of company operations, policies, procedures, and functions. This role also contributes to a positive and productive work environment by overseeing office facilities and supporting employee engagement initiatives.

This is a Hybrid role based in Fort Collins, CO. The schedule would be 4 onsite and 1 day remote.

If you are interested in doing meaningful work, then this is the place for you!

Key Responsibilities:

Agenda & inbox management

• Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external), time-sensitive discussions, calls, and appointments while considering time zones.
• Manage and coordinate all aspects of executive meetings including conference room reservations, teleconference & videoconference set-up, catering, printing and associated meeting logistics including transport and related social activities (both local onsite meetings, customer visits and offsite meetings).
• Participate as a partner to the President assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Afterwards archive materials in a consistent way and follow up on to do’s/deadlines.
• Monitor all incoming emails for action items and to ensure timely response as required.
• Monitor status of key deliverables; establish, manage and adhere to action plans with President to meet deadlines.
• Organize and execute all offsite meetings and retreats for President (ex. President’s Club), including budget management, location sourcing, site visits, contract negotiation and vendor management.
• Participate actively in the planning and execution of engagement and company events (holiday parties, community events, teambuilding, etc.).

Travel & expense management

• Arrange comprehensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring smooth and efficient logistics. This requires adaptability and responsiveness to manage last-minute changes or disruptions during travel.
• Independently prepare expense reports and purchase orders with a solid understanding of the expense reporting, invoicing, purchase order procedures and budget process.
• Review and approve team members expense reports on behalf of the President, as well as purchasing orders, holiday approval requests and other administrative approvals to ensure compliance with company policies and efficient workflow.

Internal/external communications

• Prepare, review, and refine executive and company-wide communications—including President’s letters, employee communications, org announcements, speeches, and meeting materials ensuring clarity, accuracy, and alignment with organizational messaging.
• Communicate directly and on behalf of the President. Provide a bridge for smooth communication between the President's office and internal departments/external partners; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Manage and regularly update internal email distribution lists to ensure accurate and efficient communication across departments and teams (with IT/HR).
• Coordinate the onboarding of new direct reports (immersion plan, IT equipment, corporate credit card, etc.).
• Develop, document, and implement standardized procedures and workflows to streamline daily operations and enhance team productivity.
• Propose new and creative ideas to enhance communication strategies and improve internal processes.

Facility management

• Provide project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manage aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Ensure the smooth and efficient management of headquarters facilities, either through direct oversight or by coordinating with the Receptionist or Facility Manager to guarantee:
  • General support to visitors, including transportation, lodging and any other logistic recommendations to ensure a friendly and personal experience.
  • Respond to requests and questions about office operations and procedures.
  • Maintain common areas and be the point person for maintenance, mailing, shipping, supplies, equipment, and errands.
  • Process incoming mail and packages; arrange for the shipment and delivery of domestic and international packages.
  • Coordinate ordering and stocking office supplies and other office materials.
  • Coordinate with IT department on all office equipment issues in common areas and conference rooms.

Project management

• Work on specific projects as assigned by the President.
• Mentor, coach, and develop other EA’s; creates inclusive culture amongst the EA community within your operating company.

Qualifications:

• High School Degree required, Business school or college courses preferred in a relevant subject area, office administration.
• 5+ years experience supporting a CEO/President of an international company.
• You have proven organizational skills and know how to efficiently handle all tasks accurately and in a timely manner.
• You take pride in working with the highest levels of attention to detail, completing work to excellent standards, as well as working independently and eager to learn more about the industry and company.
• You are able to set priorities, meet deadlines in a fast-paced, changing environment and be able to reprioritize work as necessary and follow up meticulously.
• You are a critical thinker, a person with a “can do it” attitude and a strong personality. You dig into details to find the root cause with the ability to resolve and implement countermeasures.
• You are unafraid to ask questions when tasks or direction is not clear and provide honest two-way feedback.
• You are an excellent communicator - able to interact with people of all levels in a confident, professional manner. You communicate with professionalism in verbal and written communication and show leadership, build relationships with staff, clients and external partners.
• You have integrity and are discrete, reliable and dedicated.
• Excellent knowledge of MS office (PowerPoint, Excel, Word, Outlook, Teams), strong technical skills to trouble shoot technical issues.
• You speak and write fluently in English.

OTT HydroMet is proud to part of the Water Quality segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto’s vibrant global network of 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we’re Safeguarding the World’s Most Vital Resources™—and building rewarding careers along the way