Executive Assistant to the CEO

Executive Assistant to the CEO

Location: Brooklyn, NY (On-Site at 9425 3rd Avenue, Brooklyn NY 11209 and 1812 Bath Avenue, Brooklyn NY 11209)
Schedule: Full Time
Travel: Weekly travel to Staten Island and other RE/MAX Edge locations

About RE/MAX Edge

RE/MAX Edge is one of the region’s highest-performing real estate companies, serving Brooklyn and Staten Island with more than 1,077 transactions and over $1B in sales volume in 2024. Our culture is built on service, high standards, and supporting our people so they can perform at their best every day.

Position Summary

• Serve as the organizational anchor for daily operations
• Manage priorities, communication, scheduling, and cross-office coordination
• Support company initiatives and ensure operational consistency
• Work in a fast-paced environment with proactive, clear communication
• Based out of the Brooklyn headquarters with weekly travel across offices in Brooklyn and Staten Island

Responsibilities

Executive Support

• Manage the CEO’s schedule, calendar, and daily workflow
• Triage emails and communication
• Delegate tasks and track follow-up
• Maintain priorities and ensure deadlines are met
• Anticipate operational needs and provide proactive support

Operations & Office Support

• Coordinate communication and operational needs across four office locations
• Maintain consistency in daily procedures and expectations
• Assist agents and staff with account setup, access, and basic tech needs
• Coordinate logistics, travel, and internal commitments

Meetings & Documentation

• Prepare agendas and meeting materials
• Take clear and detailed notes
• Document action items and track them to completion
• Assist with internal reporting and light operational analytics

Content & Marketing Coordination

• Capture photos and short videos for company initiatives
• Assist with marketing updates, captions, and internal content
• Coordinate with external editors or marketing partners

Real Estate Support (Training Provided)

• Learn to run CMAs and basic valuation reports
• Assist with MLS tools, CRM systems, and transaction workflows

Requirements

Experience

• 3+ years in an Executive Assistant or administrative support role
• Experience supporting senior leadership strongly preferred
• Real estate experience helpful but not required

Skills

• Highly organized with strong time-management skills
• Clear written and verbal communication
• Professional, discreet, and comfortable handling sensitive information
• Tech-savvy and quick to learn new systems
• Valid driver’s license and reliable transportation

Preferred Qualifications

• Familiarity with CMAs, MLS systems, or CRM platforms
• Experience with social media or content creation
• Experience with Google Workspace
• Comfort with project management tools like Monday.com
• Strong interpersonal and situational awareness

Compensation & Benefits

• $60,000–$70,000 base salary, depending on experience
• Travel stipend
• Paid time off
• Growth opportunities in operations, marketing, and strategic support

Work Environment

• Full-time, on-site at Brooklyn office locations
• Weekly travel across Brooklyn and Staten Island
• Fast-paced, collaborative, and mission-driven workplace

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Application Question(s):

• How many years have you worked as an Executive Assistant or in a similar role?
• Which office software systems are you most comfortable with?
• How many years of experience do you have in real estate, office administration, or customer service?

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Brooklyn, NY 11209 (Required)

Work Location: In person