Executive Assistant to the CEO

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment. This vital role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure the executive’s day-to-day operations run smoothly. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to prioritize multiple tasks efficiently. This position offers an exciting opportunity to be at the heart of our organization’s leadership team, contributing to strategic initiatives and operational excellence.

Responsibilities

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Act as the first point of contact for incoming calls, demonstrating professional phone etiquette and multi-line phone system management.
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail.
• Coordinate special projects and events, including planning logistics, booking venues, managing invitations, and overseeing event execution.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Support personal assistant responsibilities including personal scheduling and errands as needed.
• Utilize office software such as Microsoft Office Suite and Google Workspace to produce high-quality presentations, spreadsheets, and documents.
• Assist with clerical tasks such as filing, photocopying, proofreading materials, and managing front desk operations.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external partners.
• Support office operations by managing office supplies inventory, coordinating vendor relationships via DocuSign for contracts and agreements, and overseeing office experience logistics.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.
• Demonstrated experience in event planning, project coordination, bookkeeping, data entry, transcription, proofreading, and office management.
• Ability to handle multiple responsibilities simultaneously with a high level of accuracy and discretion.
• Experience with office experience tools such as filing systems, front desk operations, and clerical support functions.
• Knowledge of office software including Microsoft Outlook Calendar and DocuSign for contract management is preferred.
• Strong interpersonal skills with a customer service-oriented approach; capable of maintaining professionalism under pressure. Join us in this rewarding role where your organizational talents will directly contribute to our executive team’s success!

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Work Location: In person