Executive Assistant to the Superintendent

Duties and Responsibilities:

Establishes positive lines of communication with school community members;

Composes letters, memoranda, reports and other materials often of complex, confidential or difficult nature; (residency requests, trespass, etc…);

Opens, reviews and distributes incoming mail;

Maintains office files and a variety of office and personnel records (medical, FMLA, sub-teacher);

Maintains office records and statistics using database or spreadsheet software; (co-curricular appts, tenure, longevity, retirement;

Processes necessary information for Board of Education meetings;

Processes and organizes Policies and Regulations and attends Committee meetings;

Prepares reports of Superintendent disciplinary hearing proceedings and monitors regulatory timelines;

Assists in maintaining the Superintendent's calendar and scheduling meetings;

Schedules and arranges meetings, conferences, retreats and appointments and assembles and coordinates background material, and takes minutes (DLT, ILT, etc...);

Assists in the preparation of reports by assembling data, contacting officials for information, and arranging such information in a logical fashion; (Board Reports, Falcons of the Month, Hall/Wall of Fame);

Utilizes a personal computer and software programs including spreadsheets, databases and publishing (nVision, BoardDocs, Parent Portal, ParentSquare, Global Compliance Network, Frontline Absence Management, NYSIIS for immunizations);

Screen callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office;

Completes additional duties as requested by the Superintendent.