Executive Secretary

Job Summary:

We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.

Key Responsibilities:

• Provide executive-level secretarial support to the management and medical leadership.
• Maintain and manage confidential medical and administrative records, reports, and correspondence.
• Prepare official letters, clinical reports, presentations, and departmental documentation.
• Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.
• Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.
• Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.
• Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.
• Manage scheduling and coordination for consultants and departmental meetings.

Requirements:

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
• 3–5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.
• Sound knowledge of medical terminologies, diseases, and clinical documentation.
• Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.
• Strong communication, coordination, and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.
• Ability to handle sensitive and confidential information with professionalism.

Job Types: Full-time, Contract
Contract length: 12 months

Education:

• Bachelor's (Required)

Experience:

• relevant: 5 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person