Executive Secretary - Signage

Position Title: Executive Secretary - Signage
Location: Sharjah, UAE
Industry: Signage / Media / Advertising
Job Type: Full-time | Permanent
Salary: Competitive (based on experience)

About the Role:
We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.

Key Responsibilities:

• Provide full administrative and secretarial support to senior management.
• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and official documents.
• Handle emails, phone calls, and internal/external communication professionally.
• Maintain and organize physical and digital filing systems.
• Coordinate with internal departments, clients, suppliers, and authorities.
• Assist in preparing contracts, quotations, and project documentation.
• Ensure confidentiality of sensitive company and executive information.

Requirements:

• Bachelor’s degree or diploma in Business Administration or a related field.
• 5–7 years of experience as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.
• Excellent verbal and written communication skills in English (Arabic is a plus).
• Strong command of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Familiarity with UAE business practices and documentation is preferred.

Core Competencies:

• Professional communication and coordination
• Strong administrative and organizational skills
• High attention to detail and accuracy
• Ability to work independently and under pressure
• Discretion and confidentiality

What We Offer:

• Competitive salary package
• Professional and stable work environment
• Long-term career growth opportunities

Job Type: Full-time

Pay: Rs80,000.00 - Rs100,000.00 per month

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Advertising : 5 years (Required)

Language:

• English (Required)

Work Location: In person