Executive Secretary to CEO (Female Russian Speaking)

Key Responsibilities:

• Administrative & Office Support
• Manage the CEO’s calendar, appointments, and daily schedules.
• Prepare and circulate meeting agendas, take minutes, and follow up on action items.
• Handle confidential documents and information with discretion.
• Communication & Coordination
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, and presentations.
• Screen phone calls, emails, and requests, ensuring timely responses.
• Travel & Logistics
• Arrange travel bookings, hotel reservations, visas, and transportation.
• Prepare detailed itineraries and ensure smooth execution of travel plans.
• Meetings & Events
• Organize board meetings, management meetings, and company events.
• Ensure proper setup, documentation, and logistics for all executive engagements.
• Task & Project Follow-Up
• Track important deadlines and remind the CEO of pending tasks.
• Support in preparation of reports, presentations, and proposals.
• Assist in managing special projects as assigned by the CEO.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 3–5 years of experience in an Executive Assistant/Personal Assistant role.
• Excellent command of English (Arabic is an advantage).
• Strong organizational and time management skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Discretion and ability to handle confidential information.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure in a fast-paced environment.

Job Type: Full-time

Pay: AED12,000.00 - AED18,000.00 per month

Language:

• Russian (Required)