Expeditor

Saipem is hiring!

Saipem is a global leader in engineering services for the design, construction and operation of complex infrastructures and plants in the energy sector, both offshore and onshore.

The vision that inspires us is “Engineering for a sustainable future”. This is why we are engaged in the new low-carbon energy and industrial ecosystem. We are at the forefront of the transition to Net Zero alongside our clients, with increasingly digitalized tools, technologies, and processes, designed from the outset with environmental sustainability and safety in mind.

With our five business lines - Asset Based Services, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions - we are One Company present in around 60 countries with over 30,000 employees of more than 130 nationalities, providing the world the innovative excellence of our people and our partners for over 65 years.

Roles And Responsibilities

Ensure time and quality in the delivery of Goods and documents indicated in the Purchase Order and ensure the suitability of Goods, thus preventing extra costs, delays or other disruptions in the execution of projects, by promoting/suggesting any corrective actions that may be necessary during the production and/or assembly of the Goods

Monitor the progress of the supplies status during the entire supply execution period to achieve contractual delivery date

Manage requests for early delivery or postponed delivery in accordance with the project requirements

Job Tasks

Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays

Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order

Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates

Facilitate the interface between Vendors and Saipem Functions involved in the supply chain activities

Provide reliable and up-to-date information on supply progress status according to the delivery criticality

Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected

Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials

Ensure timely identification and management of "dual use"

Guarantee SAP exhaustive and punctual updating

Ensure the correct issuance of Goods Receipts and release of achieved Milestones. Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates

Support Liquidated Damages competent function to properly evaluate the reason of delay

Support competent function in the definition of Vendor variation request/claims

Issue vendor performance feedback as per Saipem Vendor Management process

Industry Knowledge

Familiarity with industries such as construction, manufacturing, or oil and gas.

Technical Skills

Supply Chain Management :

Strong understanding of supply chain processes, including procurement, inventory management, and logistics.

Software Proficiency : Proficiency in supply chain management software, ERP systems (e.g., SAP, Oracle), and Microsoft Office Suite.

Data Analysis

Ability to analyze data and generate reports related to procurement and inventory levels.

Communication and Collaboration

Vendor Relations

Excellent communication skills for building relationships with suppliers and negotiating terms.

Team Collaboration

Ability to work collaboratively with project managers, engineers, and other departments to ensure timely delivery of materials.

Personal Attributes

Detail-Oriented : Strong attention to detail to ensure accuracy in order processing and inventory management.

Problem-Solving : Proactive approach to identifying issues in the supply chain and developing solutions.

Time Management : Excellent organizational skills to manage multiple priorities and deadlines effectively.

Responsibilities

Track and expedite the delivery of materials, equipment, and supplies to project sites.

Coordinate with suppliers and vendors to ensure timely fulfillment of orders.

Monitor inventory levels and initiate reorders as necessary to prevent shortages.

Prepare and maintain accurate records of procurement activities, delivery schedules, and inventory status.