Finance and Sales Assistant

Job Type: Full-time

Experience Required: 1–3 years

Position Overview

We are seeking a dependable, detail-oriented, and highly organized Finance and Sales Assistant to join our team in Dubai. This role focuses on providing daily financial administrative support and assisting with international trade order tracking.

Because our business model centers on high-value, low-frequency boutique transactions, this position offers a stable, well-paced, and low-stress working environment. The ideal candidate will not have to manage a chaotic, fast-paced workload, but must demonstrate exceptional accuracy, responsibility, and hands-on execution to ensure high-value transactions and documentation are handled without error.

Core Responsibilities

1. Finance & Administrative Support

Document Management & Archiving: Establish and maintain a meticulous physical and digital filing system. Safeguard all invoices, receipts, and core corporate documents to ensure they are easily retrievable and audit-compliant.

External Liaison: Assist with basic external administrative tasks, such as visiting local banks or government departments to submit or collect documents. (Note: Main tax and compliance filings are fully handled by external professional firms; primary banking contacts are predominantly Chinese-speaking account managers, ensuring low communication barriers).

General Administration: Assist with other ad-hoc administrative and logistical duties within the office.

2. Sales Support & Supply Chain Tracking

Order & Documentation Management: Process sales orders and prepare standard international trade shipping documents, including Commercial Invoices, Packing Lists, and related standard certifications.

Shipment Tracking: Track and monitor the logistics, customs clearance, and document flow of goods shipped from Dubai to destination markets.

Monthly Reconciliation: Conduct monthly inventory and data reconciliation, accurately recording procurement intake, warehouse inflows/outflows, and shipping details.

Client Maintenance: Maintain occasional, routine professional communication with local clients in Dubai to ensure seamless information alignment.

Job Requirements

Experience: 1–3 years of experience in financial administration, sales assistance, basic accounting, or logistics tracking/documentation.

Technical Skills:

Proficiency in Oracle systems is highly preferred.

Proficiency in Microsoft Office (especially Excel for efficient data comparison and monthly reconciliation).

Language Skills: Fluent spoken and written English is mandatory to meet the requirements of daily office operations and external compliance liaison.

Core Competencies: High integrity, a strong sense of responsibility, and exceptional attention to detail (essential for handling high-value business transactions).

Benefits & Work Environment

Visa & Medical Insurance: In accordance with UAE Labor Law, the company will fully cover and provide a UAE employment visa and medical insurance.

Work Environment: A harmonious office atmosphere with straightforward team relationships and a manageable workload. There are no high-pressure sales targets, offering an excellent work-life balance.

Office address： Seventh Floor 6 West A, Dubai Airport Freezone

About the company

vivo is a leading global technology company committed to creating trendsetting smart mobile products and services. Vivo is devoted to forming a vibrant mobile internet ecosystem and currently owns and operates an extensive network of research operations in San Diego, Shenzhen, Nanjing, Beijing, Hangzhou and Taipei. These R&D centers focus on the development of cutting- edge consumer technologies including 5G, AI, mobile photography and next-generation smartphone design. Vivo has also set up five production bases across China, South Asia and Southeast Asia. Vivo features offline retail stores in over 1,000 cities worldwide and has over 200 million customers enjoying its mobile products and services.

Website: https://www.vivo.com/en/about-vivo

Job Type: Full-time

Work Location: In person