Financial Services Admin Coordinator

Description

Provides Administrative Support to Financial Services Department (Accounting Services, Accounts Payable, and Payroll).

Examples of Duties

Administrative Assistant functions: 30%

• Maintain customer confidentiality and office integrity.
• Greet and assist all walk-in and telephone customers.
• Respond to routine inquiries including employee web time entry inquiries, employee self-service inquiries, employee leave information, employee self-service inquiries, approver related inquiries, basic federal and state withholding questions, and basic payroll related questions; refer complex inquiries to appropriate payroll staff.
• Provide requested forms to customers; assist customers in completing forms properly; ensure completeness of submitted forms.
• Retrieve, open, sort and route incoming mail.
• Order supplies and materials as needed.

• Input and monitor employee W-4 and direct deposit information.
• Gather information/documents of resident and non-resident alien employees and input into International Tax software.
• Create and/or maintain excel documents to assist with tracking data, calendar dates and reconciliation functions.
• Perform other duties as assigned.

• Ensure that Departmental deposits are processed accurately and timely.
• Prepare bank deposit, reconcile and make the bank deposit daily.
• Advise departments regarding appropriate FOAPAL usage.
• Make contacts and/or referrals to other administrative staff and departments as appropriate.
• Provide information, forms and/or training regarding deposit services.
• Provide general technical assistance to departments accessing payment processing gateway and the University portal.
• Maintain a change fund and Human Subject Petty Cash Funds.
• Manage online credit card payments and credits using Payment Processing Gateway and the credit card payment system.
• Serve as a liaison with payment processing third party servicer for issues relating to the credit card payment system.
• Prepare required paperwork and reconcile non-student return check budget.
• Order Deposit Slips

• Gather pertinent information regarding un-resolved issues and finalize.
• Work closely with other University departments to resolve and correct misapplied payments and deposits.

Typical Qualifications

Education:

• Associate's degree in Accounting, Finance, Business or related field is required.

• Two years of related office experience is required.
• Payroll related and/or Banner experience preferred.

Supplemental Information

The anticipated start date for this position is no sooner than Monday, May 18th, 2026.

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.

Our faculty and staff are the university’s most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;

• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;

• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;

• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;

• Available Health and Dependent Flexible Spending Accounts;

• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;

• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.

• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.

• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.

• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;

• UCM offers an Employee Discount Program through Working Advantage.