Front Office Administrator

We are presently seeking to hire a Front Office Administrator who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, maintaining office records and managing corporate travel and hotel bookings.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage travel arrangements for the corporate staff and assist HR in onboarding formalities.
• Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.
• Create and update records and databases with personnel, financial and other data.
• Greets and directs visitors to the company.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Coordinates the pick-up and delivery of express mail services.
• Keep stock of office supplies and place orders when necessary.
• Manage the housekeeping staff and their schedules.
• Submit timely reports and prepare presentations/proposals as assigned.
• Data entry, retrieval, and database maintenance.
• Creating and managing documents, spreadsheets, and presentations.
• Scheduling meetings, taking minutes, and arranging conferences and events.

Requirements:

• Bachelor's degree holder.
• Excellent written and verbal communication in English and Arabic is an advantage.
• 3 + years of experience as a Receptionist or Admin Assistant.
• Strong organizational and time management abilities.
• Discretion and the ability to handle confidential information with care.