Front Office Assistant/Dispatch

We are looking for a competent Office Assistant to help with the organization and running of the daily Health Care administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working in a fast pace inviorment with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Greeting customers
• Multitask
• Billing
• Sort and distribute communications in a timely manner
• Maintain and assit with auditing client files
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Monitor level and help handle staff shortages
• Dispatching & maintain all duties of Transportation
• Assist Transportation Coordinator with maintaining vehicle inspections and documentaion.
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Assist Scheduling Cooridinator with the hiring process.
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Marketing and creating flyers to post on all platforms
• Being on-call 1 week out the month

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Skilled in designing visually appealing office materials, including flyers and newsletters
• Knowledge of billing Medicaid
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office

Job Type: Full-time

Pay: $17.50 - $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• At least one year of creating marketing material

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person