Front Office Coordinator

A fast‑paced, professional organization is seeking a highly organized Administrative Assistant to manage front‑desk operations and provide administrative support to senior leadership. This role blends reception duties, office coordination, and executive support-ideal for someone polished, proactive, and detail‑oriented.

100% in office, Monday - Friday with no remote or hybrid option offered.

Responsibilities

• Serve as the primary front desk / receptionist: greet visitors, answer phones, manage guest flow.
• Oversee office management, including supplies, vendors, and conference room readiness.
• Provide administrative support for senior leadership, including calendar management and meeting coordination.
• Prepare agendas, meeting materials, and minutes; track action items.
• Assist with onboarding (workspace setup, scheduling, internal coordination).
• Support internal communications and office engagement activities.

Requirements

• Bachelor's degree required.
• Intermediate MS Excel skills (formulas, sorting/filtering, spreadsheets).
• Strong verbal and written English communication skills.
• 3+ years of experience in office management, administrative support, executive assistance, or receptionist roles.
• Experience supporting leadership (VP or C‑suite preferred).
• Proficiency with Microsoft Office Suite and calendar management tools.
• Highly organized, detail‑driven, and able to manage multiple priorities.
• Professional demeanor with strong discretion and follow‑through.

Ideal Candidate

• Polished and professional front‑desk presence.
• Calm, steady, and adaptable in a fast‑moving environment.
• Proactive problem‑solver with strong ownership and initiative.
• Able to balance reception responsibilities with higher‑level administrative work.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.