HR & Admin Specialist

Company Description

Established in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide fully integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.

Job Description

We are seeking a highly organized and proactive HR & Admin Specialist to support our People & Culture team in managing day-to-day HR operations, recruitment, and administrative functions. This role will focus on driving efficient talent acquisition processes while ensuring smooth office administration and a positive employee experience. The ideal candidate is detail-oriented, people-focused, and able to thrive in a dynamic, fast-paced environment.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle, including job postings, candidate sourcing, screening, interview coordination, and onboarding.
• Collaborate with hiring managers to define role requirements and selection criteria.
• Maintain and update recruitment trackers, applicant databases, and recruitment analytics reports.
• Enhance employer branding by promoting job openings across online platforms.
• Conduct reference checks and prepare offer letters and onboarding documentation.
• Deliver an exceptional candidate experience from application to hire.
• Build and maintain a proactive talent pipeline for critical and future roles.
  
  

Human Resources Operations

• Support HR functions including onboarding, offboarding, employee record management, and HR documentation.
• Assist in employee engagement, training, and performance management initiatives.
• Ensure compliance with local labor laws and company policies.
• Support in preparing HR reports.
  
  

Administration & Office Management

• Oversee day-to-day administrative operations, including office supplies, and facility management.
• Manage incoming and outgoing correspondence (emails, mail, couriers) efficiently.
• Maintain organized digital and physical filing systems and administrative records.
• Support internal communication initiatives and company announcements.
  
  

Qualifications

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of experience in HR, recruitment, and/or administrative roles.
• good knowledge of recruitment processes, HR best practices, and labor law compliance.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in MS Office and experience with HRIS/ATS systems.
• Ability to manage confidential information with integrity and professionalism.
  
  

Preferred Qualities

• Detail-oriented, proactive, and highly organized.
• Strong multitasking and time management abilities.
• Positive, solution-oriented, and collaborative mindset.