HR & Administrative Assistant

Position: HR & Administrative Assistant

Seniority Level: Entry-level

Employment Type: Full-Time

Time: 5:00 PM – 1:00 AM PST (Can vary according to client’s time zone)

Job Summary

We are seeking a detail-oriented and proactive HR & Administrative Assistant to support our recruitment, onboarding, and daily HR operations. The ideal candidate will play a key role in ensuring a seamless candidate experience, efficient onboarding processes, and smooth administrative coordination across the organization.

Key Responsibilities

• Manage and update recruitment data, applications, and candidate communication through hiring portals.
• Schedule and coordinate interviews, onboarding activities, and employee training sessions
• Assist in coordinating background checks and drug tests. employment verifications, and other pre-employment requirements
• Maintain organized employee records, HR documentation, and databases.
• Support the Operations Manager with administrative tasks including report preparation, scheduling, and coordination of meetings.
• Assist in the preparation of HR correspondence, memos, and reports.
• Ensure confidentiality and accuracy in handling sensitive HR information.
• Provide general administrative support to enhance operational efficiency across departments.

Qualifications & Skills

• Bachelors degree in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in HR or administrative support (preferred).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, Outlook) and comfortable with HR or recruitment platforms.
• High attention to detail with a proactive approach to task completion.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Full-time

Work Location: In person