HR Executive

· Prepare job profiles in coordination with HoDs, develop job ads, coordinate with advertiser and Resource Development Department for job posts, and ensure placement of ads in newspapers including on social media platforms.

· Prepare monthly payroll sheet for Finance Department to prepare payroll, verify the payroll via payroll points before its finalization and handle queries after payroll pertaining to leave deductions, etc.

· Independently manage attendance via Time Management System - TMS, generate daily attendance customized report in excel application, train HoDs including employees to use TMS, manage shift scheduling and handle TMS queries.

· Conduct preliminary shortlisting of CVs and then forward them to HoD for final shortlisting.

· Coordinate with interviewer(s) to schedule interviews, invite candidates and make formal offers to chosen candidates.

· Ensure employment form is properly filled and all credentials are in compliant with regulatory bodies, wherever required.

· Ensure pre-employment medical screening of candidates before joining and carry out employment background verification.

· Update and maintain employees’ database in Time Management System – TMS and generate customized reports as per requirements in excel application and ensure all personal files are maintained and updated including closed personal files.

· Prepare various letters such as appointment, confirmation, resignation, certificates, elective rotations, IMM exam, etc.

· Coordinate with Supervisors, appointed by CPSP, in residents' matters of FCPS - II (Obstetrics & Gynecology), facilitate residents in registration with CPSP to obtain RTMC and report attendance deficit period of resident(s) to the supervisor(s).

· Communicate with the health insurance company for addition and deletion of employees, ensure health insurance cards are received in addition to their distribution and also ensure employees’ ID cards are made and distributed timely.

· Ensure monthly addition and deletion of employees in EOBI portal and generate payment voucher.

· Provide required information to Finance Department of new employees, to be registered with SESSI.

· Coordinate with IT Department for TMS errors and for opening and closing of email IDs for employees upon joining and leaving, and verify the monthly Overtime of doctors via TMS.

· Prepare annual increment and minimum wage financial working including PF and SESSI financial impact for approval.

· Prepare increment, promotion, minimum wage letters of all eligible employees and ensure their distribution and filing.

· Prepare annually PF statement letters showing PF balance of employees and ensure their distribution personally.

· Ensure recovery of hospital's asset(s) from employees before processing full and final settlement, prepare employees' full and final settlement communication for Finance Department and ensure settlement is received by outgoing employee.

· Provide strong support in audits conducted by Pakistan Centre for Philanthropy – PCP and Sindh Health Care Commission – SHCC, and also facilitate internal auditor in carrying out audit of HR Department.

Work Location: In person