HR Payroll Specialist

Description:

Position Summary

The Human Resources Payroll Specialist is responsible for the accurate and timely processing of payroll while providing extensive administrative support across core HR functions. This role plays a critical part in maintaining employee records, ensuring compliance with labor regulations. The ideal candidate will have strong payroll experience, advanced Excel skills, and the ability to manage a high volume of administrative HR tasks in a fast-paced environment.

Primary Responsibilities

Payroll & Timekeeping

• Process bi-weekly payroll for a multi-shift, overtime-heavy workforce.
• Review, audit, and reconcile timekeeping records for accuracy and completeness.
• Monitor employee timecards, PTO usage, attendance, and wage calculations.
• Research and resolve payroll discrepancies; process corrections as needed.
• Ensure payroll data is accurately entered and maintained within the HRIS/payroll system.
• Maintain payroll records in compliance with federal, state, and local labor laws.
• Support payroll reporting, audits, and reconciliations using Excel.

HRIS & Employee Records Administration

• Maintain and update employee records within the HRIS system.
• Process employee status changes including new hires, promotions, transfers, pay changes, and terminations.
• Ensure personnel files are accurate, complete, and compliant with record retention requirements.
• Manage electronic employee files and confidential HR documentation.
• Generate HR and payroll reports using Excel and HRIS data.

Employee Engagement

• Support internal communications related to HR programs and employee initiatives.
• Respond to employee inquiries related to payroll, benefits, and HR policies.
• Provide administrative support for HR projects, audits, and compliance activities.
• Support additional HR initiatives and special projects as assigned.

Requirements:

Knowledge, Skills & Abilities

• Minimum 2+ years of hands-on payroll processing experience.
• Strong HR administrative background with experience supporting multiple HR functions.
• At least 2 years of advanced Excel experience, including reconciliations, audits, and reporting.
• Working knowledge of HR principles, payroll practices
• High attention to detail with strong analytical and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills.
• Proficiency with HRIS/payroll systems and Microsoft Office Suite.
• Ability to work on-site in an office environment within a manufacturing facility.
• Flexibility to support multiple shifts and payroll deadlines.

Education & Experience

• 2–4 years of combined HR administration and payroll experience.
• 2+ years of high-volume payroll processing (150–200+ employees preferred).
• Demonstrated proficiency in Microsoft Excel (data audits, reporting, reconciliations).
• Experience supporting a multi-shift, overtime-heavy workforce strongly preferred.
• Familiarity with Paylocity or similar payroll systems is a plus.