Human Resources Admin

SUMMARY:

Assist Human Resources Manager in meeting the needs of the Corporate Human Resources and Payroll department. Provides support in functional areas of human resources department, which may include employment, personnel records, employee relations, employee engagement, payroll, benefits, and safety assistance. Maintains employee files, some of which will contain confidential and/or sensitive information. Create, type, track, and maintain a variety of documents, reports, and records.

SUPERVISION EXERCISED/RECEIVED:

Immediate Supervisor: Human Resources Supervisor/ Manager

Direct Supervisory Responsibility: None

ESSENTIAL JOB FUNCTIONS AND DUTIES:

Provide administrative support on a variety of Human Resources functions, which may include but are not limited to:

• Proficient in utilizing Microsoft Office applications, particularly Excel, Word, and Outlook—for data entry, report creation, and communication tasks.
• Provide support to payroll team as needed with timecard reconciliation, payroll batching entries, setting up/adjusting deductions, taxes, and garnishments.
• Address employee inquiries regarding company policies, benefits, and payroll issues.
• Ability to update and navigate different accounting and HRIS platforms on a consistent basis
• Accurately save and update information in employee's personnel files.
• Ensure compliance with federal, state, and local labor laws, assisting with audits, poster and policy updates
• Provide general administrative assistance to in-house legal/risk management team.
• Maintain strict confidentiality and escalate sensitive or complex issues to appropriate HR personnel
• Draft content for company newsletters/ internal announcement platforms.
• Maintain and regularly update employee vehicle records, including registration, insurance, and driver's license status.
• Assist in maintaining the employee gift program including anniversary gifts, new hire gifts, bi-annual clothing/swag orders, and other items.
• Assist in the coordination/ planning and preparation of company events.
• Track and update certification progress for applicable employees.
• Assign, track and update the progress and completion of various employee training courses.
• Maintain benefit/health insurance records and assist employees in benefits enrollments.
• Create, disseminate, and consolidate data from employee surveys.
• Assist in the maintenance and creation of job descriptions and job safety analysis.
• Serve as a back-up to onboarding processes.
• Create and disseminate employee performance reviews.
• Other duties may be assigned as needed.

EDUCATION/EXPERIENCE:

Minimum of one (1) year of administrative support experience, preferably within Human Resources, Payroll, or a related office environment. Any combination of education, training, and/or experience that provides the knowledge, skills, and abilities required to successfully perform the responsibilities of the position will be considered.

QUALIFICATIONS (KNOWLEDGE/SKILLS/ABILITIES):

• Intermediate knowledge of Microsoft Office 365 applications including Excel, Outlook, Teams, Planner, PowerPoint, and Word
• Knowledge and ability to of PDF editors programs
• Basic mathematical applications skills
• Ability to work independently, self-direct, and prioritize work assignments.
• Good typing skills, high attention to detail, and data entry accuracy.
• Knowledge and ability to use general computer applications and other office equipment.
• Ability to communicate verbally and in writing.
• Ability to work in a fast-paced setting and handle multiple tasks in organized manner.
• Ability to work with and maintain confidential information.

CERTIFICATIONS/LICENSE

No required certifications/licenses.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

All work will be performed in an office setting. Primarily sedentary work; sitting, with occasional standing. May exert up to 15lbs frequently and up to 40 pounds occasionally. The job duties require general physical activities such as: talking, hearing and seeing. Must be able to communicate at a capacity where one can frequently convey and receive detailed or important information accurately, or quickly. Visual abilities should be at a level that allow one to prepare or inspect documents or operate machinery (computer, copier, postage machine, binding machine). Finger dexterity and ability to use repetitive movements using wrists, hand or fingers.