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Human Resources Assistant
Posting Summary
Working Title
Human Resources Assistant
Role Title
Admin and Office Spec III
Role Code
19013-FP
FLSA
Nonexempt
Pay Band
03
Position Number
280W0850
Agency
Northern VA Community College
Division
NV280-VP Administration
Work Location
Fairfax County - 059
Hiring Range
$25/hr
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
The position is Monday through Friday: 8:00 am – 3:00 pm. This position is a part-time position with an average maximum number of work hours of 29 hrs/week.
Sensitive Position
No
Job Description
Job Description:
The Human Resources Assistant will provide direct administrative and clerical support to the Faculty Compensation and Credentials Team. Duties will center on routine, transactional review, processing, and tracking as well as information gathering and compilation, associated with related business processes. Related business processes include faculty catalog update, reassigned time, teaching requests, additional & supplemental pay processing, multi-year appointments, workload worksheets, transcript collection and recordkeeping.
The Human Resources Assistant will provide direct administrative and clerical support to the Faculty Compensation and Credentials Team. Duties will center on routine, transactional review, processing, and tracking as well as information gathering and compilation, associated with related business processes. Related business processes include faculty catalog update, reassigned time, teaching requests, additional & supplemental pay processing, multi-year appointments, workload worksheets, transcript collection and recordkeeping.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge: Commonwealth, VCCS, and College’s human resources policies and procedures. Principles and procedures for providing customer service (this includes assessment of customer needs, and meeting quality standards for services and evaluation of customer satisfaction). Administrative procedures and systems including managing records accurately and ensuring appropriate confidentiality.
Skills: Communication comprehension skills to understand and interpret written policies and procedures. Communicate effectively in both written and oral formats as appropriately needed for the audience. Active listening skills in giving full attention to what other people are saying, taking time to understand others’ points of view, and asking appropriate questions.
Abilities: Ability to communicate information and ideas so others will understand. Ability to recognize when something is wrong or is likely to go wrong and appropriately communicate the issue. The ability to analyze and provide recommendations for changes or modifications to existing procedures and processes. Ability to develop constructive and cooperative working relationships with others and maintain them over time. Ability to work with interruptions. Ability to exercise good judgment, discretion and confidentiality.
Required Qualifications:
- Experience and/or training in Human Resources.
- Beginning/Basic-Level Proficiency with Microsoft Word and Excel.
Additional Considerations
- Prior experience in a human resources office or as a human resources assistant or professional.
- Demonstrated interest in human resources.
- Prior experience with records collection, retention and destruction.
- Intermediate-Level Proficiency with Microsoft Word and Excel.
- Experience with ImageNow and Microsoft Access.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
no
Posting Detail Information
Posting Number
WGE_3036P
Recruitment Type
General Public - G
Position End Date (if temporary)
Job Open Date
02/21/2026
Job Close Date
03/23/2026
Open Until Filled
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience/training working in a human resources department?
- Yes
- No
- * Do you have experience and familiarity with basic software programs, including Microsoft Excel?
- Yes
- No
- * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
- * Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
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