Human Resources Executive

Position Summary:

The HR Executive will be responsible for providing operational and administrative support across key human resource functions, with a primary focus on recruitment coordination, onboarding/offboarding, payroll inputs, attendance management, visa processing through GDRFA, employee insurance administration, and training logistics. This role is heavily system- and process-oriented, requiring high attention to detail, timely coordination with internal departments, and strong HR administration skills, especially in a fast-paced FMCG/F&B environment.

Key Responsibilities:

1. Recruitment & Onboarding Support:

• Perform initial screening of CVs and candidates based on job requirements.
• Schedule and coordinate interviews with hiring managers and candidates.
• Prepare and issue offer letters, job descriptions, and joining instructions.
• Facilitate employee onboarding, document verification, and induction.
• Maintain recruitment tracker and candidate database.

2. Offboarding & Exit Formalities:

• Coordinate end-to-end offboarding processes: notice tracking, final settlements, and exit interviews.
• Ensure exit documentation is completed and system records are updated.
• Liaise with IT/Operations for access deactivation and clearance forms.

3. Attendance & Payroll Inputs:

• Collate and validate attendance, overtime, and leave data from biometric or attendance system.
• Share accurate monthly payroll inputs with the Finance team as per timelines.
• Monitor absenteeism and leave balances and prepare related MIS reports.

4. Visa & Immigration Coordination (GDRFA):

• Coordinate with PRO and manage employee visa applications, renewals, cancellations via GDRFA portal.
• Ensure timely medical tests, Emirates ID processing, and visa stamping.
• Maintain visa expiry reports and ensure compliance with UAE labor and immigration laws.

5. Ticketing & Travel Support:

• Handle employee travel bookings (annual leave, business travel, onboarding, and repatriation).
• Coordinate with travel agents and ensure adherence to company travel policies.

6. Employee Insurance Administration:

• Add/delete employees in the company medical and workmen’s compensation insurance.
• Track policy expiries and coordinate renewals with insurance providers.
• Assist employees with claims and coordinate with TPA/insurers.

7. Training & Development Coordination:

• Schedule training programs based on the annual calendar or ad-hoc department needs.
• Coordinate with trainers and attendees; manage attendance and feedback records.
• Maintain training records and certificates in employee files.

8. HR Documentation & System Updates:

• Maintain accurate and up-to-date employee records in the HR system and physical files.
• Ensure documentation of HR activities, forms, approvals, and employee correspondences.
• Generate reports and support HR audits as needed.

9. Finance Coordination:

• Ensure timely submission of all payroll, final settlement, and HR-related cost inputs.
• Coordinate with the Finance team on employee reimbursements, advances, and other payouts.

Qualifications & Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 4–6 years of relevant HR experience in the UAE, preferably in FMCG / F&B / Manufacturing sectors.
• Familiarity with UAE labor law, visa processing (GDRFA), and payroll coordination.
• Experience in HR administration, insurance, and documentation.

Skills & Competencies:

• Excellent MS Excel and data management skills.
• Strong coordination and time-management capabilities.
• Detail-oriented with excellent organizational skills.
• Effective written and verbal communication skills.
• Professional, approachable, and customer service-oriented attitude.
• Experience with HRMS software is an advantage.

Preferred:

• Prior experience using GDRFA systems for visa processing.
• Exposure to handling large workforce including blue-collar and white-collar employees.
• Familiarity with payroll systems or working closely with finance teams.