Junior Operations Assistant

We’re hiring a  Junior Operations Assistant (on-site in Dubai)  to keep our day-to-day processes accurate, timely, and well-organized. This role suits  recent graduates and early-career professionals  who enjoy structured work, care about details, and want to build real skills in  ERP-driven operations . If you’re organized, quick to spot inconsistencies, and communicate clearly, you’ll do well here.  

Position Details

• Employment Type:  Full-time
• Reports to:  Operations Manager
• Core Systems:  Odoo (Purchase, Inventory, CRM, Accounting), Google Workspace/Excel; familiarity with any project tool (Jira, Trello, Asana, ClickUp) is helpful
• Benefits:  As per UAE Labour Law (company visa, paid leave, medical, end-of-service) + clear growth pathways inside Operations

What We’re Looking For

• 0–2+ years  in operations/admin/procurement support (internships & university projects count)
• Procurement fundamentals knowledge
• High tolerance for structured, repetitive tasks ; superb  attention to detail  and  typing accuracy
• Proactive  mindset - flag gaps, chase missing docs, suggest small process fixes
• Spreadsheet fluency:  filters, data validation, lookups/pivots
• Clear  English  communication (written/spoken)
• Visa status: your own visa is benefit but not mandatory

Why Join Us

• Learn and grow in  ERP, procurement, and operations  with hands-on mentoring
• See your work directly improve  purchasing, invoicing, and reporting accuracy
• Work with  SOPs, templates, and checklists  so expectations are clear
• Collaborate in a  supportive, close-knit team  where your contribution is visible

Key Responsibilities

• Data entry & maintenance in Odoo : vendors/customers, RFQs/POs, invoices, CRM records, project updates
• Procurement support : attach supplier quotes, align PO/Invoice, keep statuses current
• Accounting support (light) : collect vendor invoices, reconcile with bank statement entries
• CRM hygiene : update opportunities, contacts, activities; ensure stage/status accuracy
• Quality checks : deduplicate, standardize naming, validate mandatory fields, and audit completeness
• Document control : ensure quotes/invoices/delivery notes are attached to the right records
• Weekly reporting : data freshness, mismatch/error logs, pending actions
• Cross-team coordination : work closely with Sales and Project Managers to chase missing data and close loops
• Reporting : Produce ad-hoc reports (system exports and further tuning in Excel) as per management request
• Continuous improvement : propose simple SOP tweaks that reduce rework and prevent errors
• On manager’s request support the team with various ad-hoc activities that you are capable of doing (ordering goods and services, small web research etc)
• Calendar & meeting support:  schedule internal/vendor calls, prepare brief agendas, capture minutes, and track action items to closure.
• Office supplies & asset logging:  track and restock stationery/consumables
• Compliance documents collection:  collect/renew vendor documents (Trade License,  TRN , Tax Certificate, MoA, bank letter); maintain an  expiry/renewal tracker .

About NNTC

NNTC is a UAE-based tech company pushing the boundaries of innovation in IT and 3D Digital Twin solutions. Since 2016, we’ve delivered high-end visualization tools, smart systems, and IT infrastructure projects to UAE, GCC and international clients across industries. With direct access to global suppliers, we offer cost-effective solutions without compromising quality. We value professionalism, accountability, and a constant drive for improvement.