Marketing Project Coordinator

POSITION PURPOSE

The Project Coordinator supports and assists the successful execution of client campaigns and agency projects. This position requires strong organizational skills, a keen eye for detail, active curiosity and a passion for making a difference.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists Project Managers in performing daily activities
• Monitors workflow of designated projects
• Locks and unlocks projects in CRM as requested
• Establishes and maintains positive relationships with team members
• Ensures proper circulation of information
• Maintains accurate records for each job
• Handles and coordinates correspondence
• Attends meetings to discuss project workflow, identify roadblocks, and discuss solutions and outcomes with team
• Gathers accurate information in order to prepare projects
• Participates in process improvements meetings as needed
• Assists Project Managers in preparing projects in order to edit and design new materials
• Other responsibilities as assigned

SKILLS AND ABILITIES

• Relationship Building: Must be friendly, trustworthy, knowledgeable, and professional. Must demonstrate ability to establish and develop relationships with team members. Positive attitude, good collaborator
• Communication Skills: Must demonstrate an advanced ability to read, analyze, and interpret agency documents, and respond effectively to inquiries. Must demonstrate good grammar, punctuation, and proofreading skills
• Decision Making and Problem Solving: Must demonstrate a high level of curiosity and problem-solving along with strong critical-thinking and decision-making skills. Must be proactive, self-motivated, and able to take initiative, focus, and prioritize tasks
• Time Management Skills: Must be able to manage timelines both effectively and proactively, ensuring resources are balanced and deadlines met
• Reasoning Skills: Must demonstrate ability to define problems, collect data, interpret, and understand data and analyses, establish facts, and draw valid conclusions. Must be extremely efficient, organized, process-oriented, resourceful
• Computer Skills: Must demonstrate proficiency in the use and knowledge of integrated computer systems and business-related software such as Microsoft Office: Word, Excel, Outlook, Workfront, and Dynamics and quickly learn, understand, and implement the operation of the agency’s e-Tools
• Attention to Detail: Must pay close attention to detail and demonstrate excellent follow-through
• Must be punctual, flexible, and able to function well in a fast-paced environment and meet deadlines

EDUCATIONAL REQUIREMENTS

• BA or BS preferred, ideally in Marketing, Communications, Advertising, Business, Analytics, or a related field
• Minimum of 1 years’ experience in an office environment

WORK ENVIRONMENT

• Professional services office environment
• Hybrid work schedule

* Looking for local candidates only

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Our client base consists of cause-based and faith-based non-profits. Are you comfortable working with faith-based clients?
• Describe a time you had to stay organized and manage multiple priorities at once. How did you keep track of everything?
• What skills or qualities do you have that you believe will help you succeed in this position, even if you don’t have direct project management experience?
• This position requires a high level of attention to detail in a fast-paced environment. Tell us why you’re the right person for the position!

Work Location: Hybrid remote in Monrovia, CA 91016