Material and Vendor Officer - ضابط موردين ومواد

Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field (required).

Experience

• 2–4 years of progressive experience in vendor management and Procurement.
• UAE Nationals strongly encouraged to apply
  
  

Vendor Management

• Register new vendors and collect all required documents
• Help choose the best suppliers for university needs
• Check vendor paperwork and work with other departments to approve it
• Monitor how well vendors perform and create reports
• Build good relationships with suppliers
• Periodically review and update the approved vendor list
  
  

Data Management

• Create and update vendor and material information in computer systems
• Work with different departments to confirm product details are correct
• Make sure all vendor and material data is accurate and up-to-date
• Ensure confidentiality and security of all procurement data
  
  

Cross-Departmental Coordination

• Connect with other related internal departments for smooth on boarding of vendors.
• Support departments in identifying and engaging qualified vendors.
  
  

Reporting & Compliance

• Write clear reports for management
• Follow all university policies and regulations and help improve processes and reduce risks
• Assist with internal and external audits as required
  
  

Other Duties : Undertake additional responsibilities and special projects as assigned by management.

Soft Skills

• Communication: Clear and professional with all stakeholders
• Negotiation: Achieve favourable terms with suppliers
• Time Management: Handle multiple tasks and deadlines
• Teamwork: Work well with others across departments
• Problem-Solving: Find solutions to procurement challenges
• Attention to Detail: Ensure accuracy in documentation and data entry
• Language Proficiency: Proficient in Arabic and English, both spoken and written
  
  

Technical Skills

• Procurement Systems: Use ERP and procurement software
• Data Management: Maintain accurate vendor/material records
• Contract Management: Handle supplier contracts and compliance
• Financial Analysis: Analyse costs and manage budgets
• Legal Awareness: Understand procurement regulations
• Reporting: Prepare and present procurement reports and analyses
  
  

Behavioural Competencies

• Integrity & Ethics: Acts with honesty and transparency following ethical guidelines
• Adaptability: Adjusts to changing priorities and procedures while learning new processes quickly
• Collaboration: Cooperates effectively with immediate team members and supports colleagues positively
• Communication Skills: Communicates clearly and listens actively to stakeholders
• Service Orientation: Responds promptly to internal client requests and maintains professional service standards
  
  

Technical Competencies

• Strategic Sourcing: Plan and optimize procurement activities
• Risk Management: Identify and reduce procurement risks
• Quality Assurance: Ensure goods/services meet university standards
• IT Literacy: Use MS Office and procurement tools
• Sustainability Awareness: Support sustainability initiatives through responsible sourcing