Material Controller (Vendor Managed Inventory – Valves/Actuators)

We’re hiring a Material Controller to manage COMPANY-owned valve/actuator inventory held at Contractor facilities under a Vendor Managed Inventory (VMI) model. You’ll ensure tight stock control, preservation, traceability, compliant issue/return, packaging & dispatch (including urgent requests), and strong reporting/audit readiness.

Key responsibilities

1) Warehousing operations (receipt → storage → issue/dispatch)

• Receive, store, safeguard, inspect, quarantine, and dispatch valves/spares/soft goods.
• Withdraw materials on request, verify soft-goods shelf-life (replace if expired), test as required, and package for offshore shipment.
• Deliver to Supply Base/Heliport/other locations as required — including 24/7 emergency requests.
• Package “call-off” items individually and label with waterproof labels including: Maintenance Order number, PO number, equipment number (if applicable), and final destination.

2) Inventory integrity, segregation, traceability

• Store COMPANY-owned inventory segregated from Contractor/third-party stock and clearly identify ownership.
• Ensure all items are labelled for traceability per COMPANY P2P system and Maintenance Order requirements.
• Maintain 99.9% electronic inventory accuracy, report discrepancies immediately, and drive corrective actions.
• Maintain reservation controls (reservation flag) so items are used across assets only with required approvals.

3) Inventory movement control (systems + paperwork discipline)

• Track all movements in agreed system(s) with complete line-item records (Material Master no., location, Maintenance Order, description, manufacturer, part number, etc.).
• Record every transaction with required fields (Maintenance Order, location, requestor, project/well name where applicable).
• Maintain signed material movement records.
• Only release/receive inventory with authorized written request from COMPANY (emergency verbal requests must be followed by written documentation).
• Do not ship/issue or raise stock above plan without approval from COMPANY materials management.

4) Preservation, storage standards & shelf-life management

• Store inventory in suitable enclosed structures (clean, dry, weatherproof, ventilated).
• Apply OEM storage requirements (short-term vs long-term) based on duration.
• Maintain receiving/inspection/QA documentation for audit readiness.
• Control shelf-life/expiry/recall status: label, segregate, prevent issue of expired/obsolete items.
• Track testing dates/requirements and manage items stored >6 months after FAT (or as advised by COMPANY).

5) Stock audits, reporting, and KPI discipline

• Conduct periodic stock audits.
• Produce monthly inventory reports covering: movements, receipts/shipments, quantity on hand, supporting requests, optimization recommendations, scrap/obsolete reporting, and replenishment aligned to approved min/max levels.
• Support KPI/metric reporting (e.g., stock turnover, savings where applicable).

6) Logistics / shipping / procurement interface

• Support transportation/logistics activities where the Contractor is accountable for movement to remote sites.
• Manage PO-facing actions when applicable:
• Acknowledge POs in ARIBA/ILVC within 3 days
• Submit Advance Shipment Note to ILVC 5 days prior to collection readiness
• Meet PO delivery commitment targets
• Provide import documentation where the Contractor performed importation.

7) Non-conformance / damage / loss control

• Notify COMPANY immediately in writing of damage/theft/loss with description, value, photos, NCR, corrective action, and root cause analysis.
• Replace/repair at no cost any COMPANY inventory damaged/lost/unaccounted due to Contractor negligence/fault.

Minimum requirements

• 2–3 years experience in inventory/material control, warehousing, or supply chain roles.
• Strong experience with inventory systems and transaction discipline (receipts/issues/transfers, traceability, documentation).
• Comfortable in an audit-driven environment with strict accuracy expectations (target 99.9%).

Job Type: Full-time