Procurement Executive

Key Responsibilities

Vendor & Supplier Management

• Source, evaluate, and onboard vendors (production houses, influencers, freelancers, media suppliers, tech platforms, printers, event suppliers, etc.)
• Maintain strong relationships with existing suppliers and negotiate optimal pricing and terms
• Ensure vendors comply with agency standards, contracts, and timelines

Procurement & Purchasing

• Handle purchase requests for campaigns, productions, events, and internal needs
• Raise POs, manage approvals, and track order fulfillment
• Coordinate closely with Creative, Client Servicing, Media, and Finance teams

Cost Control & Budgeting

• Support project teams with cost estimates and vendor comparisons
• Track procurement spends against budgets and flag variances
• Identify cost-saving opportunities without compromising quality

Contracts & Documentation

• Assist in preparing contracts, NDAs, and supplier agreements
• Maintain accurate procurement records, invoices, and vendor databases
• Support finance with invoice matching and payment follow-ups

Operations Support

• Ensure timely delivery of goods and services for campaigns
• Troubleshoot supplier or delivery issues quickly
• Support audits and internal compliance processes

Requirements

Experience & Skills

• 2–5 years of procurement or purchasing experience (agency, marketing, media, or production industry preferred)
• Strong negotiation and vendor management skills
• Understanding of digital production, content creation, media buying, or influencer marketing is a plus
• Excellent organizational and communication skills
• Ability to manage multiple projects under tight deadlines

Tools & Competencies

• Proficient in Excel / Google Sheets
• Familiar with procurement systems or ERP tools (bonus)
• Strong attention to detail and commercial awareness