Offboarding Officer

Al Bawani Construction.

With three decades of contracting experience, Al Bawani Construction is proud to hold a Class-1 rating – this is the highest ranking in the Saudi turnkey-project classification system. The company is also ISO9001:2015 certified for its Quality Management System.

Job Title: Offboarding Officer

Division: Human Capital

Department: HR Operation

Job Accountabilities

• Oversee the offboarding process for all departing employees, ensuring adherence to company policies and legal requirements.
• Coordinate with relevant departments to facilitate a seamless exit for employees.
• Conduct exits interviews to gather feedback on employee experiences and identify areas for improvement.
• Analyze exit interview data and prepare reports for management to inform organizational changes.
• Create and maintain standardized procedures for the exit process, ensuring consistency and compliance with company policies.
• Inform departing employees of the exit process, including timelines, required documentation, and final steps.
• Arrange exit interviews with departing employees in a timely manner, ideally before their last working day.
• Conduct exits interviews in a supportive and confidential manner, allowing employees to express their thoughts and feelings freely.
• Take comprehensive notes during exit interviews to capture key themes and feedback for analysis.
• Aggregate data from exit interviews to identify trends in employee turnover and common reasons for leaving.
• Prepare reports summarizing exit interview insights for management, highlighting areas for improvement and potential action items.
• Ensure that all information gathered during exit interviews is kept confidential and used solely for improvement purposes.
• Adhere to data privacy laws when handling and storing exit interview data.
• Collaborate with relevant departments to implement action plans based on exit interview findings to improve workplace culture and employee retention.
• Monitor the effectiveness of changes made in response to exit interview feedback by assessing employee satisfaction and retention rates over time.
• Ensure the return of all company assets, including equipment, keys, and access badges.
• Manage the deactivation of employee accounts and access rights.
• Facilitate knowledge transfer between departing employees and remaining staff to minimize disruption.
• Prepare and maintain offboarding documentation, including resignation letters and termination forms.
• Ensure compliance with labor laws and regulations during the offboarding process.
• Communicate offboarding procedures to employees and guide them through the exit process.
• Collaborate with management to address any concerns related to offboarding employees.
• Coordinate with the payroll department to ensure timely processing of final paychecks and benefits.
• Address any questions or concerns related to final settlements or benefits continuation.

Necessary Knowledge and Experience

• Minimum 3 years of experience in onboarding, human resources, or a related field.
• Understanding labor laws related to termination, severance, and employee
• Industry / Domain: Construction
• Familiarity with employment contracts,
• Knowledge of the company’s specific offboarding policies and processes.
• Skills in conducting effective exit interviews to gather insights and feedback.
• Ability to communicate clearly and sensitively with departing employees and stakeholders.
• Familiarity with the organization’s culture addressing the offboarding in a manner that aligns with company values.
• Familiarity with HRIS (Human Resource Information Systems) and tools used for tracking offboarding.
• Ability to analyze exit data and trends to inform future HR strategies.

Benefits

• Competitive salary and comprehensive benefits package
• Opportunities for professional development and growth
• Collaborative and innovative work environment