Office Administrator

About Green Dot Labs

Green Dot Labs is a premium cannabis brand founded in Boulder, Colorado in 2014 by husband-and-wife team Dave and Alana Malone. Built on proprietary genetics, small‑batch cultivation, and craft extraction across Flower, Live Resin, and Live Rosin, GDL has earned multiple #1 brand rankings from BDSA and Leafly and was named Flower Brand of the Year at the 2025 Emjays. With more than a decade of leadership in Colorado and an expansion into Arizona, GDL is known for its innovation, consistent quality, and deep consumer trust.

About the Role

The Office Administrator supports the day-to-day operations of the Green Dot Labs office by helping maintain a professional, organized, and welcoming environment for employees, candidates, customers, and other visitors. This role is responsible for office coordination, hospitality, and administrative task support that helps ensure the office runs smoothly and efficiently.

This position is ideal for someone who is highly organized, dependable, service-oriented, and comfortable balancing front-of-house responsibilities with administrative support for leadership and internal teams.

Responsibilities

Administrative Support

• Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members.
• Support corporate housing needs like cleaner, schedule, and supplies
• Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
• Assist with scheduling support, meeting preparation, and follow-up on administrative action items
• Support administrative and logistical needs tied to office operations and special projects
• Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates.

Office Operations & Employee Experience

• Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
• Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
• Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
• Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact
• Coordinate incoming and outgoing mail, packages, and office deliveries

Visitor, Onboarding & Event Coordination

• Coordinate and help lead planning for internal meetings, office events, and company gatherings, including logistics, catering, setup, and day-of support
• Greet candidates, customers, vendors, and other visitors in a professional and welcoming manner
• Support interview hospitality, workspace readiness, and onboarding logistics for new hires

Compliance & Operational Support

• Support administrative and logistical aspects of the buyback process in accordance with company procedures and compliance requirements
• Maintain required badge or access credentials needed to support regulated operational tasks
• Assist with additional operational coordination projects assigned

Qualifications & Requirements

• High school diploma or GED required; additional administrative or office support experience preferred
• 1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
• Strong organizational skills and attention to detail
• Professional, friendly, and service-oriented demeanor
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities as needed
• Proficiency in Microsoft Office or similar business tools
• Ability to work independently and take initiative in a fast-paced environment
• Reliable transportation required
• Must have and maintain an active MED Badge, or be eligible and willing to obtain one prior to employment. Applicants who are eligible to obtain a MED Badge may answer “Yes” to MED Badge screener questions during the application process.

Work Environment & Physical Requirements

This role is fully onsite in the Boulder office and requires regular movement throughout office, meeting, kitchen, and common areas. The position may require standing and walking for extended periods, light lifting and carrying of office supplies or refreshments, and occasional setup or breakdown of meeting spaces. The role may also involve bending, reaching, and other light physical activity associated with maintaining an organized and welcoming office environment.

EEO Statement

Green Dot Labs provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind, including based on any legally protected status.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

License/Certification:

• MED Badge (Preferred)

Work Location: In person