Office Administrator

Job Position: Office Administrator

Type: Full time

• Manage 100% of incoming and outgoing documents with proper filing, tracking, and version control in our OWN SYSTEM.
• Create and Monitor KPI Strategies and Results.
• Maintain ≥99% accuracy in data entry, records, and internal reports
• Prepare, review, and submit administrative reports with zero missed deadlines
• Handle scheduling, calendars, and meetings with ≥95% on-time execution and no double bookings
• Coordinate approvals, signatures, and document circulation with maximum 24-hour turnaround time
• Monitor office supplies and vendor orders to maintain zero stock-out incidents
• Ensure 100% compliance with company policies, SOPs, and administrative procedures
• Track contracts, licenses, permits, and renewals with zero expirations or penalties
• Maintain confidential records with 100% confidentiality compliance
• Support HR and Operations with employee files, onboarding documents, and internal coordination
• Manage correspondence (email, letters, notices) with same-day response rate of ≥95%
• Identify administrative inefficiencies and implement improvements achieving minimum 10% time savings
• Handle multiple urgent tasks simultaneously while maintaining ≥95% task completion accuracy
• Act as the control point for audits and internal checks with zero major audit findings

Qualifications & Required Competencies

• Bachelor’s degree or diploma in Business Administration or related field
• Minimum 3 years of proven administrative experience in a fast-paced environment
• Advanced proficiency in MS Excel, Word, Outlook, and document management systems
• Strong organizational and time-management skills with the ability to work under pressure
• Exceptional attention to detail and ability to detect errors before submission
• Demonstrated experience handling confidential and sensitive information
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• High sense of accountability, discipline, and professional integrity

Performance Expectations

• Role performance is reviewed monthly based on accuracy, deadlines, and compliance
• Consistent failure to meet standards will be addressed through performance action plans
• High performers will be considered for senior administrative or operations roles

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month