Office Assistant

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**

Job Overview
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.
• Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.
• Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.
• Handle correspondence via email and phone, supporting internal communication needs efficiently.
• Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.
• Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.
• Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.
• Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.

Qualifications

• Proven experience in an office environment with strong clerical or administrative skills.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Familiarity with QuickBooks or bookkeeping software is a plus.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous experience in customer service or front desk roles is preferred.
• Attention to detail in proofreading documents and managing schedules accurately.
• Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you’re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!

Pay: From $14.00 per hour

Benefits:

• Paid time off

Work Location: In person