Office Assistant / Art Project Coordinator

Colorado Art Restoration Services is a nationally recognized fine art and specialty contents restoration company specializing in the recovery and restoration of a artwork and other one of a kind items.

We are seeking a highly organized Office Coordinator / Office Assistant to support daily office operations, bookkeeping functions, project administration, and client communications. This position is ideal for someone who enjoys working in a professional office environment while being surrounded by art, history, and unique restoration projects.

Position Overview
The Office Coordinator serves as a central point of communication between clients, insurance professionals, conservators, field technicians, and management. The successful candidate will be detail-oriented, dependable, technologically proficient, and comfortable handling multiple priorities in a fast-paced environment.

Responsibilities
Manage incoming phone calls, emails, and customer inquiries
Schedule appointments and coordinate project activities
Maintain electronic and physical job files
Enter and track project information in company software systems
Prepare invoices, proposals, reports, and correspondence
Assist with bookkeeping and accounting functions
Process payments and maintain accurate financial records
Reconcile receipts and expense documentation
Maintain spreadsheets and reports using Microsoft Excel
Coordinate with insurance adjusters, contractors, and clients
Assist with inventory tracking and documentation
Support management with administrative projects and reporting
Maintain confidentiality of client and insurance information

Qualifications Required
Strong Microsoft Excel skills
Experience with bookkeeping, accounting support, or office administration
Excellent organizational and time-management skills
Strong written and verbal communication abilities
High attention to detail and accuracy
Professional appearance and demeanor
Ability to work independently and as part of a team
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Benefits:

• 401(k)
• 401(k) matching
• Health Insurance
• Paid time off
• Employee discount

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Lakewood, CO 80215 (Required)

Ability to Relocate:

• Lakewood, CO 80215: Relocate before starting work (Required)

Work Location: In person