Office Coordinator

Company Background

For nearly 50 years, Commercial Cleaning Service, Inc. has delivered reliable, high-quality cleaning and maintenance solutions across Greater Boston. With a 97% customer retention rate, we differentiate ourselves through strong systems, thoughtful use of technology, and a values-driven culture that eliminates the typical frustrations of service providers.

We are a stable, growing company seeking a highly capable Office Coordinator to help drive operational excellence across the organization.

The Opportunity

This is not a passive administrative role. You will:

• Work directly with senior leadership
• Play a key role in optimizing operations
• Engage with a diverse field workforce
• Help improve systems and processes across departments
• Contribute meaningfully to a growing, performance-driven company

If you thrive in team environments, enjoy solving problems, and want visibility into how a well-run business operates, this role offers meaningful responsibility.

Responsibilities

Office & Administrative Operations

• Oversee day-to-day office organization and maintenance
• Manage incoming/outgoing mail
• Maintain secure digital and physical filing systems
• Handle sensitive data entry and reporting
• Complete internal operational forms and reports

Inventory & Procurement

• Monitor and manage supply and equipment inventory
• Coordinate with vendors to maintain office and warehouse readiness
• Ensure equipment maintenance and internal resource allocation

Financial Administration

• Generate and process invoices
• Manage accounts payable and receivable
• Track corporate expenses
• Assist with bookkeeping and payroll preparation

Human Resources Support

• Process onboarding paperwork
• Track compliance, benefits, and time-off requests
• Support payroll documentation and internal tracking

Performance & Optimization

• Identify process improvement opportunities
• Track workforce utilization and labor efficiency
• Generate operational insights and reporting

Skills and Traits for Success

• Strong written and verbal communication
• Tech-savvy and comfortable across multiple platforms
• Highly organized and detail-oriented
• Reliable and responsive
• Analytical mindset with interest in operational efficiency
• Coachable, ambitious, and growth-oriented
• Professional, team-focused demeanor
• Adaptable in high-demand situations

Preferred Qualifications

• 2+ years in office management, administrative support, or bookkeeping
• Proficiency in Microsoft Office or Google Workspace
• Experience with accounting software (QuickBooks preferred)
• Associate’s degree in Business or equivalent experience
• Spanish language skills a plus

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person