Office Coordinator / Legal PA - Leading Law Firm

Overview

The Role About the Role A prestigious multinational law firm with exciting regional growth plans is seeking a dynamic Office Coordinator / Personal Assistant (PA) to join their expanding Riyadh office. As the firm continues its strategic expansion across the Middle East over the next 12-18 months, this is a fantastic opportunity to be part of a world-class team delivering high-level support to a fast-paced, professional environment. The successful candidate will be responsible for overseeing day-to-day office operations, managing local administrative functions, and providing first-class PA support to senior lawyers, while assisting the Middle East Operations Manager in a wide range of projects.

Key Responsibilities

• Oversee all government and regulatory requirements including GOSI, QIWA, MUDAD, Muqeem, Absher, visa renewals, Saudi Bar registrations, and more.
• Provide comprehensive PA support to lawyers, including diary management and secretarial tasks.
• Coordinate with external service providers, landlord, vendors, and GRO.
• Manage procurement of office and pantry supplies, vehicle maintenance, and IT inventory.
• Support local onboarding / offboarding, BD events, ESG reporting, and office sustainability initiatives.
• Maintain meticulous records for legal and client documentation.
• Assist with translation requests and act as liaison for business service managers across the region.
• Monitor health & safety and business continuity risks, escalating where necessary.

Benefits

• Competitive salary : SAR 30,000-32,000 per month
• Medical insurance for employee and dependents
• Iqama and visa support for employee and family
• 30 days annual leave plus KSA public holidays
• Life assurance
• A collaborative and professional environment with regional exposure

Requirements

• Fluent in both Arabic and English (written and spoken).
• Currently based in Riyadh with a transferable Iqama.
• Minimum 3 years' experience in a similar role within an international law firm or professional services environment.
• Strong knowledge of Saudi regulatory portals and legal frameworks.
• High-level proficiency in Microsoft Outlook, Word, Excel, PowerPoint.
• Excellent organisational, communication, and relationship management skills.
• Proven ability to prioritise tasks, handle pressure, and maintain high attention to detail.

About the company

Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including : Lawyer Paralegal Legal Secretary EA / PA HR Administration / Office Support

Please note, applicants are advised only to apply to Barratt Galvin's job opportunities through the GulfTalent portal. All direct applications will be deleted.