Office Manager

Job Summary

The Office Manager is responsible for managing day-to-day office operations while leveraging prior experience in a clinical or healthcare environment. This role focuses on administrative efficiency, staff coordination, and business operations, ensuring that office processes align with healthcare standards, compliance requirements, and patient-centered practices.

Location : Sheraton

Key Responsibilities

Office Administration & Operations

• Manage daily office operations to ensure efficiency and productivity
• Develop, implement, and maintain office policies and procedures
• Coordinate schedules, meetings, and internal communications
• Maintain organized filing systems and administrative records
  
  

Healthcare Knowledge Application

• Apply knowledge of clinic workflows, medical terminology, and healthcare regulations to office operations
• Ensure administrative processes align with HIPAA and healthcare compliance standards
• Support healthcare-related documentation, reporting, and audits as required
  
  

Staff Coordination & Supervision

• Supervise administrative and support staff
• Assist with recruitment, onboarding, training, and performance evaluations
• Promote a professional, compliant, and collaborative work environment
  
  

Financial & Administrative Oversight

• Oversee invoicing, expense tracking, payroll coordination, and budget support
• Liaise with accounting, billing, or insurance teams as needed
• Monitor contracts, vendor agreements, and service renewals
  
  

Systems & Records Management

• Manage office systems, databases, and document control
• Coordinate with IT vendors for software, systems, and security support
• Ensure data accuracy, confidentiality, and secure record management
  
  

Vendor & Facilities Management

• Manage office supplies, equipment, and facilities maintenance
• Coordinate with vendors, service providers, and external partners
• Ensure a safe, organized, and compliant office environment
  
  

Required

Qualifications & Experience

• Proven experience working in a medical clinic, healthcare facility, or clinical office
• Strong understanding of healthcare operations, medical terminology, and patient confidentiality
• Minimum 2 years of office management or administrative leadership experience
  
  

Preferred

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field
• Experience working with healthcare software, EHR/EMR, or healthcare reporting systems
  
  

Interested Candidates can apply on : monica.wassim@coaholding.com