Office Manager

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess a solid background in office management, ensuring efficiency in administrative tasks while fostering a positive work environment. This role requires excellent communication and organizational skills to manage various responsibilities including invoicing, job-costing, detailed recordkeeping, filing and support to the Project Manager and company owner.

Duties

• Oversee payroll processing and ensure accurate bookkeeping practices.
• Maintain filing systems and ensure proper documentation is organized and accessible
• Manage front desk operations, including customer inquiries
• Invoicing on a daily basis M-F using Quickbooks
• Build job estimates in Quickbooks
• Bookkeeping using Quickbooks
• Human Resources services including W2’s, I-9’s, Employee Handbooks and preparing HR related documentation as needed
• Development & implementation of tracking systems for sales & purchases/ordering
• Organizational support for client work including preparation of job packages
• Filing and organization of various documents including tax related documents both state and federal and using state and federal websites for payment processing as well as other regulatory reporting including Worker’s Comp
• Track outgoing payments for all vendors and other accounts including due dates and payments made on a dedicated calendar
• Track other financials including payments on invoices and send out reminders and followups as needed
• Maintain a database of client information
• Attend administrative meetings recording action items and other meetings as needed and tracking follow-up

Experience

• Proven experience in office management or similar administrative roles
• Expert knowledge of QuickBooks for financial management is required
• Must have excellent computer abilities using Google Docs, Google Sheets, Search Engines, Windows operating systems and Microsoft word processing, spreadsheet and presentation programs such as Word, Excel and Powerpoint
• Must have above-average written and verbal communication skills
• Must be able to work independently and be extremely detail oriented and organized
• Must have, or be eligible to obtain, a current Maryland Driver’s license
• Must be willing to undergo a background check

Work Week - 24 hours/week

• Monday 9-4:30 in person
• Tuesday 9-12 - remote
• Wednesday 9-12 - remote
• Thursday 9-4:30 in person
• Friday 9-1 -remote

Pay: $25.00 - $30.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Annapolis, MD 21401