Office Manager

Lobeline Communications- Office Manager

About Lobeline: Lobeline Communications is a boutique public relations and communications firm delivering strategic, results-driven solutions across the entertainment, celebrity, lifestyle, sports, and hospitality sectors. Known for its creativity, deep media relationships, and highly personalized approach, Lobeline partners closely with clients to craft compelling narratives and execute thoughtful, high-impact campaigns. With a focus on visibility, credibility, and long-term brand growth, Lobeline helps clients stand out in competitive markets and stay ahead of the curve.

Overview: Lobeline Communications is seeking a highly organized, proactive Office Manager to support day-to-day operations and ensure the smooth functioning of our fast-paced public relations and communications firm. This role is central to internal coordination, financial administration, and executive support, and will work closely with leadership, internal teams, and external partners.

Key Responsibilities

Operations & Administration

• Oversee daily office operations to ensure efficiency and organization
• Manage office supplies, vendors, and service providers
• Lead vendor negotiations and maintain vendor relationships
• Serve as a central point of contact for internal operational needs

Billing & Finance Support

• Manage billing processes, invoicing, and payment tracking
• Coordinate with accounting partners as needed
• Support budget tracking and expense management

Human Resources Support

• Handle general HR-related tasks and employee coordination
• Engage with ADP for payroll, onboarding, benefits administration, and HR compliance support
• Assist with internal documentation and employee records

Internal Communication & Project Management

• Facilitate clear internal communication across teams
• Support project management initiatives, timelines, and deliverables
• Help ensure cross-team alignment on ongoing campaigns and internal priorities

Executive Support

• Manage and coordinate the CEO’s calendar, meetings, and scheduling
• Assist with meeting preparation, follow-ups, and internal coordination

Influencer & Talent Support

• Assist with influencer agreements, contracts, and coordination
• Support documentation and tracking related to partnerships and campaigns

Qualifications

• 7+ years of experience in office management, operations, or administrative leadership in a PR, communications, or creative agency environment is a strong plus.
• Strong organizational and multitasking skills
• Experience working with ADP or similar HR/payroll platforms
• Excellent written and verbal communication skills
• Comfortable handling confidential information with discretion
• Proficiency in Google Workspace, project management tools, and basic accounting systems

Preferred Skills

• Experience in PR, marketing, media, or creative agencies
• Familiarity with contracts, vendor agreements, or influencer partnerships
• Strong problem-solving mindset and attention to detail

Why Lobeline

• Work closely with leadership at a leading communications agency
• Collaborative, creative, and fast-moving environment
• Opportunity to play a key role in shaping internal operations and growth

*This is a hybrid position, 3 days in office and 2 days remote​.

*70-75K salary based on experience​.

Please submit resumes - at least three references required.

Lobeline.com

‘All responsibilities and job duties include the above but are not limited to the items mentioned above.

Equal Opportunity Employer: Lobeline Communications provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.’

Pay: $70,000.00 - $75,000.00 per year

Work Location: Hybrid remote in Los Angeles, CA 90028