[OliOli® Dubai] Admin and Compliance Officer

Position: Administrative & Compliance Officer

Department: Finance

Reporting to: Assistant Finance Manager

Location: Dubai, UAE

Salary Range: AED 5,000 – 7,000 per month (depending on experience and capability)

EXECUTIVE SUMMARY

Join an amazing group of people at OliOli® and help their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.

OliOli® (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands-on exhibits.

The awesome team at OliOli® comes from over 19 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Zimbabwe, Pakistan, Latvia, and Iran. Find out more information about OliOli® @ www.olioli.ae or www.instagram.com/olioliuae.

POSITION OVERVIEW

As OliOli® continues to expand, we are strengthening our administrative and compliance foundation to support growth. The Administrative & Compliance Officer will independently manage and execute administrative functions across HR administration, corporate compliance, and structured office operations.

This role requires a highly organized and proactive professional who takes ownership of systems, ensures deadlines are never missed, and maintains accurate, audit-ready documentation at all times. This is a systems and accountability role, not a passive support function.

The role provides structured mentorship within the Finance function and exposure to senior leadership initiatives as part of ongoing organizational development.

KEY DUTIES AND RESPONSIBILITIES

HR Administration

- Coordinate onboarding and offboarding documentation and processes

- Maintain complete and accurate employee files (MOHRE, visas, contracts, insurance)

- Liaise with PRO and insurance providers for documentation and renewals

- Support payroll processes through accurate attendance tracking and HRMS data

- Ensure HR records are compliant and audit-ready at all times

Corporate & Compliance Administration

- Maintain master tracker for licenses, renewals, insurance policies, and regulatory deadlines

- Ensure no license, insurance, or regulatory deadline lapses

- Maintain organized repository of corporate documents

- Track vendor contracts and renewal timelines

- Implement structured reminder systems for critical renewals

General Administrative Support

- Manage structured documentation and filing systems

- Support petty cash tracking and invoice processing

- Coordinate internal administrative communication

- Support cross-department administrative requirements

- Assist in improving and standardizing administrative processes

TRAITS AND CHARACTERISTICS

- Strong structured thinking ability

- High level of accuracy and attention to detail

- Proactive and self-motivated with strong ownership mindset

- Strong organizational and time management skills

- Ability to handle sensitive and confidential information

- Excellent written and verbal communication skills

- Calm and composed under deadlines

QUALIFICATIONS

- Bachelors degree in Business Administration, Finance, HR, or related field

- 0–3 years experience in administration, HR support, or operations support

- Familiarity with Microsoft 365 tools

- Willingness to learn UAE HR, MOHRE, and compliance processes

- Experience in procurement or corporate administration is an advantage but not mandatory.

Training and mentorship will be provided.