Part-Time Administrative Support Specialist

We are seeking a detail-oriented Administrative Support Specialist to provide part-time support for transportation and infrastructure projects in the Miami area.

This role is ideal for someone who excels at document control, meeting coordination, and maintaining accurate project records in a fast-paced, project-based environment.

What You’ll Do

• Coordinate and support project meetings (scheduling, agendas, materials, and minutes)
• Record meetings when required and document key discussions, action items, and next steps
• Maintain accurate project records, correspondence, submittals, and document control logs
• Ensure project documentation is organized, complete, and up to date
• Prepare reports, spreadsheets, and formatted documents
• Proofread materials for grammar, clarity, and accuracy
• Provide administrative support to project teams and assist with project delivery coordination

What We’re Looking For

• Strong attention to detail and organizational skills
• Excellent writing, grammar, and paraphrasing ability
• Experience preparing meeting minutes and tracking action items
• Experience managing project documentation and records
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)

Preferred:

• Experience supporting construction, engineering, or infrastructure projects
• Experience with document control or project coordination

Work Environment

• This is an onsite position in Miami, FL
• Part-time schedule based on project needs

Why This Role

• Opportunity to support meaningful public infrastructure projects
• Work alongside a professional and collaborative team
• Gain experience in a fast-paced construction and project management environment

Pay: $25.00 - $29.00 per hour

Expected hours: 24.0 per week

Application Question(s):

• How many years of experience do you have providing administrative support in a professional setting?
• Do you have experience preparing meeting minutes and tracking action items?
• Do you have experience with document control or managing project records?
• Have you worked on construction, engineering, or infrastructure-related projects?
• Are you comfortable working onsite in Miami, FL?

Work Location: In person