Payroll Administrator

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer paid Life Insurance
• Gym membership reimbursement

Payroll Administrator

The Payroll Administrator will be part of our dynamic payroll team and ensure accurate processing and recording of the company’s payroll for over 2,400 employees, including coordinating branch payroll activities at 46 branch office locations.

This is not a remote position.

The wage range for this position is $28.00-$31.00 per hour, depending on experience.

Job Responsibilities

• Weekly Payroll Processing (Multi state, approximately 2,400 employees); will alternate processing weeks with Payroll Specialist
• Off cycle payroll processing 2 or 3 days per week, alternating with Payroll Specialist
• Employee records maintenance and new hire profile creation/ set up in payroll system
• Assist team with prevailing wage calculations
• Input and maintenance of benefit and standard deductions for all employees, including garnishments and union benefits
• Communicate with branches and external clients and provide timely responses to requests and inquiries
• Prepare various weekly, monthly, and quarterly reports, including ad-hoc reports
• Review and maintenance of employee federal and state tax withholdings (W-4s)
• Comply with company audit procedures and internal controls
• Assist with maintenance and monitoring of payroll team’s email inbox
• Other duties as assigned by supervisor

Job Qualifications

• Minimum of four years of Payroll experience, multi-state preferred
• Team player that operates well in a small dynamic team environment
• Ability to grasp new technology and software quickly
• Knowledge of payroll best practices and federal and state regulations
• Strong customer service skills as we treat our branches as our customers
• Detail-oriented and able to handle a high volume of work in a fast-paced environment
• Experience in a union construction environment a plus
• Strong organizational and time management skills
• Ability to maintain confidentiality and exercise discretion
• Must be able to pass a post-offer drug test, reference, and background check

Applications for this position will be accepted on an ongoing basis.

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor