Payroll Officer

Job Description:

The Payroll Officer will play a critical role within our Human Resources department, overseeing the accurate processing and administration of payroll functions for the organization. This position requires a highly detail-oriented individual who possesses exceptional mathematical capabilities, alongside a deep understanding of payroll regulations and compliance. The ideal candidate will manage all aspects of payroll processing, including calculating wages, ensuring the correct deductions for taxes and benefits, and maintaining payroll records with the utmost confidentiality and integrity. Additionally, this role demands a proactive approach to resolving payroll discrepancies and a commitment to continuous improvement of payroll processes to enhance efficiency and compliance. The Payroll Officer will collaborate closely with various departments to address inquiries, support the implementation of payroll system upgrades, and ensure alignment with organizational goals and labor legislation.

Job Requirements:

• Minimum of 3 years of experience in payroll processing and administration in a medium to large-sized organization.
• Comprehensive knowledge of applicable federal, state, and local payroll regulations and compliance.
• Proficient in payroll software and systems, with experience in managing electronic payroll data and reporting.
• Strong analytical skills with the ability to interpret data and make informed recommendations for process improvements.
• Capability to manage sensitive and confidential information with discretion and professionalism.
• Demonstrated organizational skills and the ability to prioritize multiple tasks and projects effectively.
• Excellent communication skills, both verbal and written, with a strong customer service orientation to address employee inquiries and concerns.
• Adept in problem-solving and conflict resolution related to payroll discrepancies and inquiries.
• Collaborative team player who can work effectively within HR departments and with other cross-functional teams.
• Ability to adapt to changing work environments and regulations, demonstrating flexibility in managing payroll operations.

Job Responsibilities:

• Process bi-weekly and monthly payrolls accurately and in a timely manner, ensuring compliance with all regulatory requirements.
• Maintain and update payroll records, ensuring all employee data is current and accurately reflects compensation and benefits.
• Calculate bonuses, commissions, and overtime in accordance with organizational policies and federal/state regulations.
• Conduct regular audits of payroll records to identify and rectify any discrepancies or compliance issues.
• Generate and analyze payroll reports for management, providing insights and recommendations for improving payroll efficiency.
• Serve as the primary point of contact for employee payroll inquiries, addressing concerns promptly and professionally.
• Collaborate with HR and finance departments to ensure the proper allocation of payroll expenses and support budgeting processes.
• Stay abreast of changes in payroll legislation and best practices, implementing necessary adjustments to policies and procedures accordingly.
• Participate in the continuous improvement of payroll processes, identifying inefficiencies, and recommending technology upgrades or training as needed.
• Assist with the onboarding process of new employees by providing payroll-related information and ensuring accurate setup in the payroll system.

Required Skills:

• Exceptional attention to detail and accuracy in handling payroll data and calculations.
• Advanced proficiency in payroll software and Microsoft Excel for data analysis and reporting purposes.
• Strong mathematical skills, with the ability to quickly calculate figures and analyze payroll-related statistics.
• Excellent problem-solving skills, with the capability to think critically and resolve complex payroll issues.
• Effective communication and interpersonal skills, with a proven ability to foster relationships with employees at all levels.
• Time management skills to prioritize workloads and meet payroll deadlines consistently.
• Strong ethical standards and integrity in handling confidential information.
• Familiarity with labor laws, employment regulations, and organizational policies related to payroll and compensation.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency in data management and the ability to handle large volumes of information without compromising accuracy.