Payroll Specialist

Position: Payroll Specialist/HR Administrator

Department Name: Human Resources

Reports to: Human Resources Manager

Position Summary:

We are seeking a proactive and versatile Payroll Specialist to join our HR team. The Payroll Specialist / HR Administrator is responsible for ensuring accurate and timely processing of the company’s weekly payroll while supporting various administrative functions within Human Resources. This role plays a critical part in maintaining employee records, assisting with benefits administration, and ensuring compliance with company policies and employment laws. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of payroll procedures and HR best practices and productive workplace culture.

Essential Job Functions:

Payroll Administration:

• Process bi-weekly (or weekly/monthly) payroll accurately and on time.

• Review and verify timekeeping records, deductions, bonuses, and adjustments.

• Maintain and update payroll records, including new hires, terminations, and changes in employee status.

• Ensure compliance with federal, state, and local payroll, wage, and hour laws.

• Reconcile payroll reports and general ledger accounts.

• Prepare and distribute year-end tax forms (W-2s) and respond to payroll-related inquiries.

• Liaise with payroll vendors and ensure accurate system configuration.

HR Administration:

• Maintain employee files and HR databases with accuracy and confidentiality.

• Support new hire onboarding, including documentation and orientation scheduling.

• Assist with benefits enrollment, changes, and communication with benefit providers.

• Process employment verifications and assist with leave management (FMLA, disability, etc.).

• Support HR initiatives such as performance reviews, training, and policy updates.

• Assist with recruitment coordination, including posting jobs and scheduling interviews.

• Handle general HR correspondence and administrative tasks.

Job Qualifications Requirements/Experience:

• 2–4 years of payroll and/or HR administrative experience required.

• Associate’s or bachelor’s degree in human resources, Accounting, or related field preferred.

• Strong knowledge in payroll processing, employment laws, and HRIS Systems (ADP Vantage)

• Excellent communication, interpersonal and organizational skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong problem-solving skills and the ability to work independent

• Applicant should be eligible for any required authorizations from the U.S. Government

• Must be a U.S. Citizen or Permanent Resident

Arkwin is an EEO employer/Disabled/Protected Veteran