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Personal Assistant

Position Overview
We are seeking a highly organized, analytical, and self-driven Personal Assistant who can act as a strategic support partner to senior leadership. This role goes beyond traditional administrative tasks and requires someone capable of critical thinking, managing ongoing projects, anticipating future challenges, and utilizing modern tools (including AI) to enhance efficiency and decision-making.
The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive mindset.

Key Responsibilities
Executive & Administrative Support

Manage calendars, meetings, travel arrangements, and priority schedules.
Prepare reports, presentations, and executive summaries.
Handle confidential and sensitive information with discretion.
Coordinate communication between leadership and internal/external stakeholders.

Ongoing Project Management

Assist in planning, tracking, and execution of ongoing strategic projects.
Monitor timelines, deliverables, and progress updates.
Coordinate with cross-functional teams to ensure smooth implementation.
Prepare performance dashboards and structured reports.

Strategic & Analytical Support

Conduct research, data analysis, and market insights to support decision-making.
Identify operational gaps and provide actionable recommendations.
Support leadership with structured thinking and data-backed insights.

Problem Solving & Future Planning

Anticipate potential operational challenges and propose solutions.
Identify risks and support in developing mitigation strategies.
Take ownership of assigned tasks and ensure timely completion.

Modern Ways of Working

Utilize AI tools and automation platforms to improve productivity.
Implement digital systems for workflow tracking and reporting.
Continuously explore innovative and tech-enabled methods to enhance efficiency.

Requirements

Required Skills & Qualifications

Bachelor’s degree in Business Administration, Management, or relevant field.
2–5 years of experience in executive support, project coordination, or similar role.
Excellent written and verbal communication skills.
Strong analytical and critical thinking abilities.
Highly self-driven and proactive approach to work.
Strong problem-solving capabilities.
Exceptional organizational and multitasking skills.
Proven ability to collaborate and coordinate with universities, academic institutions, and external stakeholders .
Experience in managing institutional partnerships and professional communications.
Proficiency in MS Office, Google Workspace, and project management tools.
Practical knowledge of AI tools and modern productivity platforms.
Ability to work effectively in a fast-paced environment.