Personal Assistant

Personal Assistant to the CEO

Location: Kuwait

Reporting to: CEO

Company: FutureTEC

Employment Type: Full-time

Role Overview

We are seeking a highly organized, proactive, and trusted Personal Assistant to the CEO to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.

The ideal candidate will act as a strategic right hand to the CEO—ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, meetings, travel, and priorities with precision.
• Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
• Handle confidential correspondence, documents, and sensitive information with the highest discretion.
• Act as a gatekeeper for the CEO’s time, ensuring focus on strategic priorities.

Business Coordination & Follow-Up

• Coordinate with department heads to track action items, deadlines, and deliverables.
• Follow up on executive decisions and ensure timely execution across teams.
• Support preparation of reports, dashboards, and executive summaries.
• Assist in organizing board meetings, leadership meetings, and strategic workshops.

Communication & Liaison

• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Draft professional emails, letters, and communications on behalf of the CEO.
• Coordinate with partners, vendors, consultants, and investors as required.
• Maintain professional communication across different cultures and regions.

Travel & Logistics

• Plan and manage complex regional and international travel itineraries.
• Handle visas, accommodations, transportation, and meeting schedules.
• Ensure all travel arrangements are efficient and aligned with business objectives.

Process & Organization

• Help organize and structure incoming requests, documents, and approvals.
• Maintain orderly digital and physical filing systems.
• Support process improvements to enhance executive office efficiency.
• Assist in ad-hoc projects and special assignments as needed.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field (preferred).
• 5+ years of experience as a Personal Assistant / Executive Assistant to senior leadership.
• Strong organizational, time-management, and multitasking skills.
• Exceptional written and verbal communication skills in English (Arabic is a strong plus).
• High level of professionalism, maturity, and discretion.
• Ability to work independently and anticipate executive needs.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
• Comfortable working across multiple countries and time zones.

Personal Attributes

• Trustworthy and highly confidential
• Proactive, detail-oriented, and solution-driven
• Calm under pressure and adaptable to change
• Strong interpersonal and coordination skills
• Business-minded with executive presence

Why Join Us

• Work directly with the CEO on strategic and regional initiatives.
• Exposure to executive decision-making, leadership, and high-impact projects.
• Dynamic and professional working environment within a growing regional organization.
• Opportunity for long-term growth and increased responsibility.