Personal Assistant (PA) to the CEO

Key Responsibilities

Administrative & Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
• Draft, review, and prepare correspondence, presentations, and reports on behalf of the CEO.
• Maintain accurate filing systems (digital and physical) for documents, contracts, and confidential records.

Communication & Liaison

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen phone calls, emails, and inquiries, handling them when appropriate.
• Ensure clear communication flow and proactive follow-up on pending matters.

Travel & Event Coordination

• Organize business travel itineraries, visas, flights, and accommodation for the CEO.
• Plan and coordinate company events, board meetings, and executive functions.
• Prepare agendas, minutes, and briefing materials for meetings.

Operational & Business Support

• Assist in project coordination, research, and preparation of business documents.
• Track deadlines, key deliverables, and ensure timely follow-up on action items.
• Provide support in confidential HR and business matters as delegated by the CEO.

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Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• 3–5 years’ proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-Level Executives.
• Preferably a South African National, though other qualified applicants are welcome to apply.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
• Excellent written and verbal communication skills in English.
• Strong organizational, time management, and multitasking abilities.
• High level of discretion, confidentiality, and professionalism.
• Valid UAE Driving License is mandatory.

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Key Competencies

• Strong interpersonal skills with the ability to build relationships at all levels.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Attention to detail with the ability to anticipate the CEO’s needs.
• Resilient under pressure, with the ability to manage tight deadlines and shifting priorities.

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Reporting Structure

• Reports directly to: Chief Executive Officer (CEO).
• Coordinates with: Senior Management, Department Directors, and External Stakeholders.