Personal Assistant to Business Owner

Position Overview

The Personal Assistant (PA) will provide comprehensive administrative, operational, and personal support to the Business Owner. This role demands exceptional organizational skills, discretion, and the ability to handle a wide range of business and personal tasks efficiently. The ideal candidate should be proactive, trustworthy, and capable of managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesExecutive & Administrative Support

• Manage daily calendars, appointments, and scheduling for the Business Owner.
• Coordinate meetings, conferences, and business travel itineraries.
• Handle confidential documents, reports, and correspondence with utmost discretion.
• Prepare presentations, business letters, and internal/external communications.
• Monitor emails and calls; prioritize and respond on behalf of the Business Owner where appropriate.

Operational Coordination

• Assist in follow-ups on key projects, contracts, and ongoing initiatives.
• Liaise with internal departments, suppliers, and external partners to ensure timely completion of tasks.
• Track and manage deadlines, renewals, and deliverables.
• Support preparation of reports, proposals, quotations, or financial summaries as needed.

Personal & Lifestyle Management

• Handle personal appointments, errands, and domestic administration when required.
• Manage travel, accommodation, and event arrangements for personal or family engagements.

Confidentiality & Professional Conduct

• Maintain strict confidentiality of business and personal information.
• Represent the Business Owner professionally in all communications and interactions.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years of experience as a Personal Assistant, Executive Secretary, or similar role.
• Excellent written and verbal communication skills (English essential; Arabic preferred).
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work flexible hours and handle urgent matters promptly.
• Flexibility to travel locally or internationally when required for business purposes.

Preferred Attributes

• Discreet, trustworthy, and well-presented.
• Proactive problem solver with a sense of ownership.
• Familiar with managing business travel, vendor coordination, and project tracking.
• Experience in supporting entrepreneurs, CEOs, or owners of small-to-medium enterprises.

Job Type: Full-time

Pay: AED7,500.00 - AED10,000.00 per month

Expected Start Date: 01/01/2026