Personal Secretary (Female)

About PetroFast

PetroFast Private Limited is a trusted distributor of industrial fuels and lubricants including High-Speed Diesel, Furnace Oil, and specialized lubricants. We are committed to providing reliable energy solutions with excellence in service and operations.

Role Overview

We are seeking a dynamic and highly organized Personal Secretary to the CEO to support executive management in driving strategic, operational, and sales initiatives. This is a multipurpose role that combines administrative support with functional responsibilities in sales coordination, prospecting, human resources, and customer communication.

Key Responsibilities

Executive Support:

• Manage the CEO’s calendar, schedule meetings, and prepare briefs.
• Draft, review, and manage official correspondence, reports, and presentations.
• Maintain confidentiality of sensitive business and HR information.

Sales Coordination & Prospecting:

• Assist the sales team with lead generation and follow-up on prospective clients.
• Coordinate internal sales meetings and track progress against targets.
• Maintain customer and prospect databases, ensuring timely updates.

Customer Communication:

• Serve as a point of contact for client inquiries, ensuring prompt and professional responses.
• Support customer relationship management, including feedback handling and escalations.
• Draft proposals, quotations, and client communications under CEO’s guidance.

Human Resource Support:

• Coordinate basic HR functions including recruitment scheduling, onboarding, and record keeping.
• Assist in policy communication, attendance monitoring, and staff coordination.
• Maintain employee files and support HR compliance requirements.

General Administration:

• Handle travel arrangements, logistics, and event coordination for the CEO.
• Track departmental reporting and ensure timely submission of required data.
• Perform other duties as assigned to support overall business operations.

Job Type: Full-time

Pay: Rs100,000.00 per month

Work Location: In person