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Planning Engineer

2. JOB PURPOSE:

To lead and oversee the planning, scheduling, and project controls functions across multiple projects, ensuring their timely, cost-effective, and successful delivery. Responsible for developing and implementing integrated project schedules, resource strategies, progress measurement systems, and recovery plans while providing accurate forecasting, risk analysis, and performance reporting. The Planning Manager/Senior Planning Engineer drives coordination among project teams, management, clients, and stakeholders to ensure alignment with contractual obligations, key milestones, and organizational objectives, while supporting informed decision-making and continuous project performance improvement.

3. QUALIFICATIONS, EXPERIENCE, sKILLS, KNOWLEDGE & ATTITUDE:

Minimum Qualifications:

B.E Engineer (Mechanical)
Primavera P6 certification

Minimum Experience:
10-15 years

Job-Specific Skills:

Project Planning, Scheduling & Controls Management
Strategic Project Management & Portfolio Planning
Earned Value Management (EVM) & Performance Measurement
Critical Path Method (CPM) Scheduling & Schedule Risk Analysis
Resource Planning, Optimization & Capacity Management
Productivity Analysis, Benchmarking & Resource Estimation
Work Breakdown Structure (WBS) Development & Control
Activity Definition, Sequencing & Logic Network Development
Resource Loading, Leveling & Forecasting
Resource Histograms & Workforce Planning
Baseline Schedule Development, Review & Governance
Progress Monitoring, Measurement & Performance Reporting
Delay Analysis, Forensic Schedule Analysis & Impact Assessment
Recovery Planning & Acceleration Schedule Development
Extension of Time (EOT) Claims Preparation & Evaluation
Claims Management, Narrative Report Writing & Contract Administration Support
Cost & Schedule Integration for Project Controls
Risk Identification, Mitigation Planning & Scenario Analysis
Change Management & Schedule Impact Assessment
Stakeholder, Client & Consultant Coordination
KPI Development, Dashboard Reporting & Executive Presentations
Contractual Milestones Management & Compliance Monitoring
Multi-Project Planning & Cross-Functional Team Leadership

Generic Skills:

Leadership and Team Management
Strong Analytical and Problem-Solving Skills
Excellent Communication and Stakeholder Management
Strategic Planning and Decision-Making
Time Management and Prioritization
Team Collaboration and Cross-Functional Coordination

Knowledge:

Primavera P6
Power BI
MS office Suite

Attitude:

Positive, Proactive, and Results-Oriented Mindset
Excellent Communication and Interpersonal Skills (Internal & External Stakeholders)
Strong Report Writing, Technical Documentation, and Proposal Preparation Skills
Effective Presentation and Facilitation Skills
Critical Thinking, Problem-Solving, and Decision-Making Ability
Professionalism, Accountability, and Commitment to Continuous Improvement

4. Roles and Responsibilities (DETAILED):

Project Planning, Scheduling & Controls
Lead the development, governance, and control of integrated project schedules using Primavera P6 / MS Project across multiple projects.
Oversee Work Breakdown Structure (WBS) development ensuring alignment with contract scope, execution strategy, and client requirements.
Establish and manage baseline schedules, milestones, and key deliverables, ensuring robust schedule integrity and compliance.
Drive critical path analysis, scenario planning, and schedule optimization to support strategic decision-making and project delivery.
Ensure effective implementation of planning standards, procedures, and best practices across projects.
Resource & Productivity Management
Lead resource planning strategies including manpower, equipment, and materials forecasting based on BOQ and execution methodology.
Oversee development and analysis of resource histograms, S-curves, and manpower loading plans across projects.
Coordinate with construction, procurement, and project management teams to ensure optimized resource utilization and availability.
Monitor productivity trends and support corrective actions to improve project performance.
Project Controls, Reporting & Performance Monitoring
Direct preparation and review of weekly, monthly, and executive-level progress reports (physical and financial).
Oversee Earned Value Management (EVM) analysis to assess project performance, cost/schedule variance, and forecasting.
Ensure accurate baseline vs. actual progress tracking and implement corrective and recovery actions where required.
Develop high-level dashboards, KPIs, and performance reports for senior management and client reporting.
Lead preparation of short-term look-ahead schedules (2, 4-week and monthly rolling plans).
Client, Consultant & Stakeholder Management
Represent planning function in progress review meetings with clients, consultants, and subcontractors.
Present schedule updates, risk assessments, recovery plans, and key project performance insights to stakeholders.
Ensure all planning deliverables comply with contractual obligations, client requirements, and industry standards.
Act as key interface between project execution teams and client planning representatives.
Coordination, Leadership & Integration
Lead coordination between project controls, cost control, procurement, engineering, and site execution teams.
Ensure integration of schedule, cost, and resource planning for effective project controls management.
Mentor and guide junior planners and engineers, ensuring consistency in planning practices and outputs.
Drive continuous improvement in planning processes, tools, and reporting systems.
Risk, Delay Analysis & Claims Support
Lead identification, assessment, and mitigation of schedule risks across projects.
Conduct detailed delay analysis and impact assessments to support project recovery strategies.
Prepare and review Extension of Time (EOT) claims, delay narratives, and forensic planning reports.
Support contractual claims management in coordination with commercial and legal teams.

5. KEY RESULT AREAS: (SPECIFIC, MEASUAREBLE, NOT MORE THAN FIVE OR SIX)

Project Schedule Management
Lead development, maintenance, and governance of baseline and revised project schedules in alignment with contractual milestones and execution strategy.
Ensure schedule integrity and drive project delivery performance with minimal deviation from approved baseline (target variance within agreed tolerance for critical activities).
Implement proactive schedule control measures, including recovery planning and mitigation strategies for potential delays.
Progress Reporting & Performance Analysis
Oversee preparation and timely submission of weekly and monthly progress reports in line with project and client requirements.
Ensure accurate progress measurement and validation, maintaining consistency between reported progress and actual site execution.
Provide executive-level analysis of schedule performance, including variance identification, trends, and forecast updates.
Resource Planning & Optimization
Lead development of resource histograms, S-curves, and manpower loading profiles aligned with project schedules.
Ensure optimal resource allocation and utilization across project phases through continuous monitoring and forecasting.
Identify resource constraints proactively and implement corrective actions to prevent productivity bottlenecks.
Work Breakdown Structure (WBS) Governance
Establish and maintain a robust Work Breakdown Structure (WBS) aligned with project scope, BOQ, and execution methodology.
Ensure timely incorporation of approved variations, change orders, and scope modifications into planning systems.
Maintain WBS control to support accurate scheduling, cost tracking, and reporting consistency.
Stakeholder Engagement & Client Coordination
Represent planning function in all key client, consultant, and internal progress review meetings.
Lead response to client schedule queries, comments, and reporting requirements in a timely and professional manner.
Ensure full compliance of planning deliverables with contractual obligations and client expectations
Delay Analysis, Risk Management & Claims Support
Lead detailed delay analysis, impact assessments, and identification of critical project risks affecting schedule performance.
Develop and support Extension of Time (EOT) claims with robust forensic planning analysis and contractual justification.
Implement proactive risk mitigation and recovery planning strategies to safeguard project timelines.