Planning Specialist

We are looking for a P lanning Specialist to ensure accurate demand planning, inventory management, and timely purchase order execution across Qatar, UAE, Oman, and KSA. The Planning Executive will maintain strict follow-up on ETA’s, coordinate with cross-functional teams, and ensure adherence to supply chain processes to achieve optimal stock availability, minimize wastage, and improve operational efficiency.

KEY RESPONSIBILITIES:

Demand Planning

• Gather and analyze sales and market data to plan accurate demand forecasting.
• Coordinate with Sales, Brand Managers, and Supply Chain team to align forecasts with business objectives.
• Adjust forecasts proactively based on market changes, promotions, and updated sales inputs.

Inventory Managemen t

• Monitor stock levels to ensure product availability and optimal rotation.
• Maintain balanced inventory to meet demand while avoiding overstock or shortages.
• Track fast moving, slow moving, and near-expiry items, recommending corrective actions.

Order Management

• Prepare and validate purchase requisitions (PRs) and purchase orders (POs) in line with demand forecasts and inventory data.
• Liaise with suppliers to confirm order details and track shipments until delivery.
• Ensure strict follow-up on ETA’s and resolve any delays promptly.
• Wastage Control
• Implement stock control measures to minimize product wastage.
• Report discrepancies related to expiry, damages, or handling issues.
• Coordinate with warehouse and operations teams to ensure proper storage and handling practices.

Reporting & Analysis

• Prepare regular reports on stock status, overstock situations, demand forecasts, inventory turnover, and wastage.
• Maintain performance dashboards for management review.
• Track and report on order fulfillment rates, discrepancies, and missed ETA’s.
• Cross Functional Coordination
• Collaborate with Sales, Brand Managers, Procurement, Warehouse, and Country Managers to ensure smooth supply chain operations.
• Follow up on any supply chain disruptions and implement recovery measures.
• Coordinate timely order placements and stock adjustments based on market needs.

Process Compliance & Improvement

• Ensure PRs and POs use the correct “Purchasing-Unit of Measurement-UOM”, such as CASE instead of EACH, to avoid ordering errors
• Refer to and comply with the Import Checklist, ensuring all critical shipment details (Incoterm, Mode of Transport, Payment Terms, ETA, weights, pallets, temperature) are included in the PR and related communications.
• Maintain a unified email subject line format and coding structure as advised.
• Ensure Food and Non-Food items are never mixed within the same order.
• Proofread all POs before sending to suppliers.
• Keep the PR-PO Tracking Sheet updated at all times.
• Identify opportunities for process improvement and suggest best practices.

Health, Safety, and Environmental Compliance:

• Responsible to ensure Safe and Healthy working environment by complying with the health,
• Safety and Environmental system within Organization