Procurement Assistant (MALE)

Job Responsibilities

A. Storekeeping

• Assist Procurement Executive (PE) in identifying departmental supply needs
• Monitor current inventory and ensure sufficient stock of materials and equipment
• Assist in scheduling deliveries and tracking orders for timely arrival
• Prepare daily supply requests for dental assistants
• Assist PE in raising purchase orders through Dok32 when necessary
• Prepare and process departmental supply orders via Dok32 system
• Receive, unload, and shelve dental and other supplies
• Inspect deliveries for damage or discrepancies as applicable
• Maintain accurate records and documentation to confirm stock levels and inventory control
• Monitor expiration dates of items and ensure timely disbursement before expiry
• Track the movement of items in and out of the store; ensure all requests are logged in the system
• Reconcile/tally Dok32 entries with manually inputted spreadsheet records
• Maintain updated records of contracts

B. Reporting

• Assist PE in conducting monthly inventory of instruments in each treatment room (first Saturday of the month)
• Assist in monthly stockroom audits

C. Compliance

• Ensure all items received and disbursed are properly recorded in Dok32
• Assist in preparing documents for regular/yearly audit checks
• Ensure suppliers adhere to the center’s standard operating procedures
• Observe all center policies and procedures
• Strictly comply with all precautionary protocols of the center

Qualifications

• Minimum 1 year experience in dental field procurement
• Familiarity with dental items, medicaments, and instruments
• Advanced Microsoft skills for reporting and presentation
• Ability to work in a pressurized environment
• Knowledge of Dental EMR is a plus
• Preferably male

Job Type: Full-time